Legal Assistant

University Of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The University of Michigan’s Office of the Vice President and General Counsel (OGC) seeks a legal assistant to support two attorneys and a paralegal in development matters.

Responsibilities include confidential administrative support, managing legal instruments, calendar management, correspondence, CRM maintenance, and expense processing; remote/hybrid options may apply depending on department policy.

Qualifications

• 2–5 years of professional legal secretary experience.
• Strong verbal and written communication with diverse stakeholders.
• Highly organized with ability to manage multiple priorities and deadlines.
• High discretion with confidential information.

Responsibilities

• Provide confidential administrative support to attorneys, paralegals, and others in the OGC office.
• Manage receipt, review, signing, and redistribution of legal instruments; coordinate with University stakeholders.
• Receive and process mail promptly.
• Handle and process checks and payments per internal procedures.
• Manage multiple calendars.
• Answer phone calls and respond to emails; triage inquiries.
• Draft and edit confidential correspondence.
• Maintain CRM (DART) and other electronic files.
• Process expense reports and office-related expenses.
• Effectively manage deadlines.
• Other duties as assigned.

Skills

Team oriented

Communication skills

Organization

Discretion

Independence

Tools

Microsoft Word

Excel

PowerPoint

Adobe

Job description

The University of Michigan's Office of the Vice President and General Counsel (OGC) provides legal counsel throughout the University of Michigan. The OGC is seeking a legal assistant to primarily support the work of two attorneys and a paralegal servicing the University's development efforts.

Responsibilities*

• Provide confidential administrative support to attorneys, paralegals, and, as needed, others throughout the entire OGC office;
• Manage receipt, review, signing, and redistribution of legal instruments, including coordinating with other University stakeholders, and sending notifications of completed instruments to appropriate people;
• Receive and process mail on a timely basis;
• Handle and process checks and payments safely and in accordance with internal processes and procedures;
• Manage multiple calendars;
• Answer telephone calls, respond to e-mails, and triage both accurately and thoroughly;
• Draft and edit confidential and sensitive correspondence;
• Maintain and update client relationship management database (called DART) and other electronic files;
• Process expense reports and other office-related expenses;
• Effectively manage deadlines; and
• Other duties as assigned

Required Qualifications*

• Minimum of 2-5 years of professional legal secretary experience performing job-relevant legal responsibilities;
• Collegial and a team-oriented colleague;
• Ability to communicate effectively verbally and in writing with internal clients, university leadership, donors and their representatives, outside counsel, OGC attorneys, and other support staff
• Highly organized, responsible, and responsive, including the ability to manage many projects with competing priorities and deadlines in a fast paced environment;
• Self-sufficient, able to work independently and take initiative, but able and willing to ask for assistance and advice when needed;
• High degree of discretion when dealing with confidential information; and
• Computer proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and the ability to learn new databases easily

Desired Qualifications*

• Knowledge of trust, estate, and charitable giving terminology;
• Familiarity with document management systems;
• Experience with client relation and/or donor database systems;
• Michigan Notary Public;
• Demonstrated ability to develop relationships with a variety of sources to assist in managing the requirements of the job;
• Ability to identify resources and develop processes to streamline the requirements of the job; and
• Flexible and willing to take on new roles and practice areas as needed

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.