Faculty and Academic Administrative Support

Cornell University; Town of Ithaca (NY); On-site; USD 36,000 - 43,000; Full time

Job summary

Cornell University’s Jeb E. Brooks School of Public Policy seeks an organized Administrative Assistant IV to support faculty, staff, and researchers.

The role includes travel and purchasing coordination, helping with meetings and communications, and maintaining confidential records within an on-site campus setting in Ithaca. The position emphasizes collaboration across offices, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.

Qualifications

• Associate's degree or equivalent with 2–4 years of relevant work experience.
• Strong organizational skills and customer service orientation.
• Ability to work with students, faculty, staff, and community members.

Responsibilities

• Support faculty teaching, research, and extension activities.
• Coordinate travel and purchasing using university systems.
• Assist with recruitment processes and evaluation support.
• Provide backup administrative support across offices.

Skills

Organizational skills

Customer service

Travel coordination

Attention to detail

Education

Associate's degree

Tools

Microsoft Office

Canvas

Job description

The Cornell Jeb E. Brooks School of Public Policy harnesses the University’s broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school’s faculty applies an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people’s lives.

The Brooks School is home to approximately 50 staff members, more than 75 tenure stream and teaching faculty, and a distinguished group of part-time faculty who are leaders in public policy and healthcare, bringing real world expertise into the classroom. The school enrolls over 700 undergraduate, professional, and graduate students across its programs in Ithaca, at its Washington, DC facility, and online in partnership with eCornell.

The Opportunity

Are you an organized, resourceful professional who enjoys supporting teaching, research, and academic excellence? Do you thrive in a collaborative environment where no two days are the same? The Cornell Jeb E. Brooks School of Public Policy is seeking a Faculty and Academic Administrative Support professional to join our administrative team and play a vital role in advancing the school's academic, research, and public engagement mission.

What You’ll Do

Faculty and Academic Staff Support:

• Supporting faculty teaching, research, and extension activities.
• Coordinating a variety of administrative tasks, often under evolving priorities and deadlines.
• Assisting with complex domestic and international travel arrangements and reimbursement processes.
• Serving as a knowledgeable resource on university travel and purchasing policies.
• Facilitating purchases and payments through university systems and identifying opportunities to improve efficiency.
• Supporting the creation and management of instructional and research-related materials, including Canvas support.
• Coordinating hourly student hiring processes, from job posting through onboarding.
• Assisting with mailings, copying projects, communications, and other administrative needs that help faculty and research teams succeed.

School-Wide Administrative Support

• Provide flexible administrative support across multiple offices and teams.
• Assist with travel, purchasing, and student employment transactions during periods of high volume.
• Support school events, meetings, and special projects.
• Partner with centers, institutes, and faculty directors to meet operational needs.
• Provide backup support for specialized administrative processes, including visa-related activities.

Faculty Recruitment And Advancement Support

• Supporting faculty and academic staff searches across multiple disciplines.
• Coordinating candidate visits, travel, and interview itineraries.
• Maintaining confidential search documentation and records.
• Assisting with promotion, reappointment, tenure, and advancement processes.
• Supporting faculty committees, meetings, agendas, minutes, and annual review activities.

Additional Responsibilities

• Participate in departmental and university projects.
• Complete required compliance training.
• Contribute to special assignments and other duties that support the Brooks School's mission.

At the Cornell Jeb E. Brooks School of Public Policy, your work has a direct impact on the teaching, research, and public engagement efforts that address society's most pressing challenges. You'll join a supportive team committed to collaboration, service excellence, innovation, sustainability, and continuous improvement.

What We Need

• Associate's degree; 2 years to 4 years of relevant work experience or equivalent combination.
• Strong organizational skills and customer service orientation are essential.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

It Would Be a Bonus if You Have Any of the Following

• Ability to communicate to broad audiences.
• Work independently as well as in a team environment.
• Manage competing deadlines, balance conflicting priorities and frequent interruptions while paying close attention to detail and accuracy.
• Requires reasoning, analytical thought, creativity, and innovation in solving minor problems that occur day to day.
• Requires ability to develop effective working relationships with a wide variety of faculty, staff, students, and other units on and off campus.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position will be fully on-site during 90-day probationary period to enable training and onboarding, with potential to move to hybrid schedule of 4-1 during the academic year and 3-2 during university instructional breaks and summer (roughly from June 1 – August 15).
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position will be fully on-site during 90-day probationary period to enable training and onboarding, with potential to move to hybrid schedule of 4-1 during the academic year and 3-2 during university instructional breaks and summer (roughly from June 1 – August 15).
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Relocation Assistance is not available for this position.

University Job Title

Administrative Asst IV

Job Family

Administration

Level

D

Pay Rate Type

Hourly

Pay Range

$26.41 - $30.69

Remote Option Availability

Hybrid

Company

Endowed

Contact Name

Brad Stock

Contact Email

[e-mail]

Job Titles And Pay Ranges

Non-Union Positions

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Notice To Applicants

Please read the required Notice to Applicants statement by clicking here.

EEO Statement

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-09-18