Faculty Affairs Support Specialist I

The University of Georgia; Athens (GA); On-site; USD 34,000 - 46,000; Full time

Job summary

The University of Georgia is seeking a Faculty Affairs Assistant I to support the annual promotion and tenure processes, faculty hiring actions, and life cycle transactions within the Office of Faculty Affairs. This entry‑level role coordinates with senior team members on P&T preparation, data entry, and document tracking to ensure compliance with policies and timelines.

Responsibilities include maintaining calendars, preparing reports, and assisting with appointment actions and HRIS/database

Qualifications

• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Proficiency with office software (MS Office); experience with applicant tracking systems, HRIS, or database tools preferred.
• Discretion and ability to handle confidential information.
• Familiarity with faculty academic ranks, P&T processes, and higher education terminology is a plus.
• Ability to work collaboratively with a team and diverse stakeholders.

Responsibilities

• Support promotion & tenure (P&T) processes.
• Maintain the annual P&T calendar, URC Committee scheduling, and send deadline reminders to academic units.
• Perform initial quality control reviews for completeness before senior staff review.
• Track URC committee membership and meeting materials.
• Prepare standardized reports on P&T progress and submission metrics.
• Prepare agendas and meeting materials.
• Assist on faculty appointment and other UGAJobs actions.
• Assist with faculty position actions, job postings, and hiring proposals.
• Process PostDoc actions that flow through OFA in UGAJobs.
• Assist with appointment renewals and routine changes.
• Process incoming appointment documents and communications with campus stakeholders and incoming faculty as appropriate.
• Maintain records and ensure compliance with UGA and USG policies.
• Maintain appointment tracking spreadsheets and dashboards.
• Administrative and compliance duties
• Data entry and maintenance in faculty appointment systems of record (OneUSG Connect, Content, etc).
• Maintain accurate faculty records and documentation as appropriate.
• Prepare standard correspondence and data for faculty affairs staff and leadership.
• Ensure consistency with institutional policies.
• Verify data consistency between faculty records and institutional systems.
• Assist with periodic data audits.
• Assist with annual data collection requests.
• Assist with special projects as assigned such as internal and external training materials, policy and procedure updates, and process improvements.

Skills

Organizational skills

Communication

MS Office

ATS/HRIS

Confidentiality

P&T processes

Teamwork

Education

High school diploma or equivalent

Tools

MS Office

Job description

The University of Georgia is seeking a Faculty Affairs Assistant I to support the annual promotion and tenure processes, faculty hiring actions, and life cycle transactions within the Office of Faculty Affairs. This entry‑level role coordinates with senior team members on P&T preparation, data entry, and document tracking to ensure compliance with policies and timelines.

Responsibilities include maintaining calendars, preparing reports, and assisting with appointment actions and HRIS/database