Faculty Affairs Assistant I

The University of Georgia

Athens (GA)

On-site

USD 34,000 - 46,000

Full time

14 days+

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Job summary

The University of Georgia is seeking a Faculty Affairs Assistant I to support the annual promotion and tenure processes, faculty hiring actions, and life cycle transactions within the Office of Faculty Affairs. This entry‑level role coordinates with senior team members on P&T preparation, data entry, and document tracking to ensure compliance with policies and timelines.

Responsibilities include maintaining calendars, preparing reports, and assisting with appointment actions and HRIS/database

Qualifications

Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
Excellent written and verbal communication skills.
Proficiency with office software (MS Office); experience with applicant tracking systems, HRIS, or database tools preferred.
Discretion and ability to handle confidential information.
Familiarity with faculty academic ranks, P&T processes, and higher education terminology is a plus.
Ability to work collaboratively with a team and diverse stakeholders.

Responsibilities

Support promotion & tenure (P&T) processes.
Maintain the annual P&T calendar, URC Committee scheduling, and send deadline reminders to academic units.
Perform initial quality control reviews for completeness before senior staff review.
Track URC committee membership and meeting materials.
Prepare standardized reports on P&T progress and submission metrics.
Prepare agendas and meeting materials.
Assist on faculty appointment and other UGAJobs actions.
Assist with faculty position actions, job postings, and hiring proposals.
Process PostDoc actions that flow through OFA in UGAJobs.
Assist with appointment renewals and routine changes.
Process incoming appointment documents and communications with campus stakeholders and incoming faculty as appropriate.
Maintain records and ensure compliance with UGA and USG policies.
Maintain appointment tracking spreadsheets and dashboards.
Administrative and compliance duties
Data entry and maintenance in faculty appointment systems of record (OneUSG Connect, Content, etc).
Maintain accurate faculty records and documentation as appropriate.
Prepare standard correspondence and data for faculty affairs staff and leadership.
Ensure consistency with institutional policies.
Verify data consistency between faculty records and institutional systems.
Assist with periodic data audits.
Assist with annual data collection requests.
Assist with special projects as assigned such as internal and external training materials, policy and procedure updates, and process improvements.

Skills

Organizational skills

Communication

MS Office

ATS/HRIS

Confidentiality

P&T processes

Teamwork

Education

High school diploma or equivalent

Tools

MS Office

Job description

Posting Number:

S15511P

Working Title:

Faculty Affairs Assistant I

Department:

SRVPAA-SR VP Acad Affrs & Prov

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department:

This position is intended to be a limited term position within the Office of Faculty Affairs, ending after the ERP implementation, which is expected to complete between July and December of 2028. Continuation of this position is contingent upon available funding and needs that exist beyond this implementation. The successful applicant will be notified at least 90 days prior to the end of this position.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F, 8-5 pm

Advertised Salary:

Commensurate with Experience

Posting Date:

07/27/2026

Open until filled:

Yes

Proposed Starting Date:

09/01/2026

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, and veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Faculty Affairs Assistant I

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent

Position Summary:

The Office of Faculty Affairs, a unit within the Office of the Senior Vice President for Academic Affairs and Provost, provides support for faculty and oversight of faculty-related policies and procedures for the University of Georgia. The Faculty Affairs Assistant I supports the annual promotion & tenure (P&T) process, faculty hiring processes, and faculty life cycle transactions. This entry‑level role coordinates with senior team members on P&T preparation, routine faculty appointment actions, data entry and corrections, and document tracking, ensuring compliance with institutional policies and timelines.

Knowledge, Skills, Abilities and/or Competencies:

Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
Excellent written and verbal communication skills.
Proficiency with office software (MS Office); experience with applicant tracking systems, HRIS, or database tools preferred.
Discretion and ability to handle confidential information.
Familiarity with faculty academic ranks, P&T processes, and higher education terminology is a plus.
Ability to work collaboratively with a team and diverse stakeholders.

Physical Demands:

Basic office work

Is driving a responsibility of this position?:

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Support promotion & tenure processes
Maintain the annual P&T calendar, URC Committee scheduling, and send deadline reminders to academic units.
Perform initial quality control reviews for completeness before senior staff review.
Track URC committee membership and meeting materials.
Prepare standardized reports on P&T progress and submission metrics.
Prepare agendas and meeting materials.

Percentage of time:

Duties/Responsibilities

Assist on faculty appointment and other UGAJobs actions
Assist with faculty position actions, job postings, and hiring proposals.
Process PostDoc actions that flow through OFA in UGAJobs.
Assist with appointment renewals and routine changes.
Process incoming appointment documents and communications with campus stakeholders and incoming faculty as appropriate.
Maintain records and ensure compliance with UGA and USG policies.
Maintain appointment tracking spreadsheets and dashboards.

Percentage of time:

Duties/Responsibilities

Administrative and compliance duties
Data entry and maintenance in faculty appointment systems of record (OneUSG Connect, Content, etc).
Maintain accurate faculty records and documentation as appropriate.
Prepare standard correspondence and data for faculty affairs staff and leadership.
Ensure consistency with institutional policies.
Verify data consistency between faculty records and institutional systems.
Assist with periodic data audits.
Assist with annual data collection requests.

Percentage of time:

Duties/Responsibilities