Faculty Affairs Specialist

George Washington University; Washington (District of Columbia); Hybrid; USD 59,000 - 97,000; Full time

Job summary

George Washington University’s Office of Faculty Affairs seeks a proactive Faculty Affairs Specialist to support recruitment from posting to appointment. The role partners with departments in crafting postings, screening applicants, and guiding hiring proposals while ensuring compliance and an institutional commitment to diversity.

The specialist also serves as a primary contact for GW’s PA7 system and the Elements System, delivering training and coordinating online recruitment content.

Qualifications

• Experience in recruitment or HR generalist roles with recruitment responsibilities.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing staff needs.

Responsibilities

• Supports recruiting efforts for all faculty and librarian positions from posting to hire.
• Serves as liaison between applicants and hiring managers; coordinates PA7 matters.
• Develops and delivers training on recruitment processes; conducts workshops.
• Coordinates online recruitment strategy and keeps recruitment pages updated.
• Provides project support for department, school, and university initiatives as needed.

Skills

Recruitment experience

Communication skills

Multitasking

Faculty recruitment

Microsoft Excel

Banner

Tools

PeopleAdmin PA7

Banner

Microsoft Excel

Job description

Job Overview

The Office of Faculty Affairs supports the George Washington University's continuing commitment to a culturally diverse faculty/librarian workforce and affirmatively promotes inclusive recruitment and employment practices. The office works with administrators, faculty, and librarians in advancing a campus climate that values, attracts and supports a diverse workforce.

The Faculty Affairs Specialist serves an integral role within the department as the primary resource in support of faculty/librarian recruitment activities, shepherding the recruitment process from position availability to the appointment offer, as well as being a primary support of contact for GW's Elements System.

The primary responsibilities of this position include:

• Supports recruiting efforts for all faculty and librarian positions within the University from posting to hire. Works with departments to develop competitive job positions. Reviews each position and job postings, verifies position qualifications and applicant screening questions, posts positions on GW job site, and with external advertising sources as requested, and monitors applicant pools. Serves as liaison between applicants and University hiring managers. Addresses specific inquiries, as appropriate, about posted positions. Evaluates and processes GW department/library hiring proposals for faculty/librarian positions. Verifies outreach activities to ensure compliance with recruitment plan. Verifies qualifications of finalists through critical review of all application materials, reviews and approves hiring proposals, and coordinates appointment letters with Faculty Personnel. Responsible for full lifecycle of recruitment activity within the University's Applicant Tracking System, PeopleAdmin (PA7).
• Creates, maintains, and conducts training on University recruitment process. Develops, implements, and monitors inclusive recruitment and selection policies and procedures. Counsels administrators and search committees about University policies and procedures and meeting their obligation to advance a culturally and intellectually diverse workforce. Researches best practices in position announcements to promote diverse applicant pools and active recruitment strategies. Conducts workshops on various aspects of recruitment, outreach, evaluation and selection. Reviews and approves recruitment plans, position announcements and placement, recruitment process summaries and proposed appointment offers.
• Serves as the liaison between Faculty Affairs and Human Resources Information Systems (HRIS) on PA7 matters. Takes initiative to identify, meet and facilitate ongoing communication about system needs and client expectations. Provides formal and informal trainings for department users on the navigation of PA7.
• Assists applicants with PA system use. Troubleshoots department and applicant questions/problems (lost passwords, misdirected proposals, etc.).
• Works in partnership with Faculty Affairs leadership to coordinate the online strategy. Coordinates ongoing website maintenance related to the development and implementation of content for recruitment pages.
• Consults with members of GW faculty on transaction protocol, data and requests, in conjunction with the manager.
• Processes faculty relocation requests for new faculty.
• Acts as a primary point of contact for supporting GW's Elements System.
• Provides special project support for departmental, School, and University initiatives as requested.

Participates in special projects and other duties as assigned. The omission of specific duties and projects does not preclude the supervisor from assigning additional responsibilities that are logically related to the position and important to the functioning of Faculty Affairs Operations.

Job Details

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Academic Affairs

Family: Academic Affairs

Sub-Family: Faculty Affairs

Stream: Individual Contributor

Level: Level 2

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday, 8:30 am - 5:30 pm

Will this job require the employee to work on site? Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status.

Internal Applicants Only: No

Posting Number: S014494

Job Open Date: 10/01/2026

Hiring Range: $58,992.50 - $97,373.72

Pay Approach: How is pay for new employees determined at GW?

EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Preferred Qualifications

• Demonstrated experience working in a recruitment environment and/or as a Human Resources generalist/specialist with recruitment responsibilities.
• Excellent communication skills are required, both written and verbal.
• Must be able to multitask, work well under pressure and manage needs of multiple staff.
• Faculty recruitment experience is a plus.
• Proficiently in Microsoft Suite, specifically Excel.
• Experience in Banner.

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.