Access & Opportunity Project Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Generous time off

Two-for-one retirement matching

Comprehensive health insurance

Life insurance

Long-term disability

Flexible spending accounts

Job summary

The University of Michigan is seeking an Access & Opportunity Project Coordinator to provide executive support, lead special projects, and coordinate department events within the Office of the Provost. You will manage calendars, travel, correspondence, and run point on complex initiatives across campus partners while upholding confidentiality and integrity.

Reporting to the AVPs in Access & Opportunity, the role requires strong organizational skills, communication, and the ability to influence

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of progressive experience providing administrative or executive support.
• Knowledge of University policies and procedures.
• Demonstrated editing, proofreading, and writing experience.
• Demonstrated experience leading special projects and coordinating complex, multi-stakeholder events or conferences.
• Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google, calendaring platforms, remote collaboration platforms, and Zoom.
• Proven ability to handle highly confidential and sensitive information with absolute discretion and professional integrity.

Responsibilities

• Executive Administrative Support: manage calendars, travel, emails, meeting preparation and notes, and budgeting.
• Special Projects Management: lead projects, define scope, timelines, and budgets, maintain plans and documentation, liaison across stakeholders.
• Events Management: plan and execute departmental events, conferences, and meetings with logistics, vendors, and program materials.
• Departmental & Back-Up Support: provide cross-functional backup and assist with onboarding and operations.

Skills

Executive support

Project management

Event coordination

Calendar management

Written communication

Confidentiality

MS Office

Zoom/Meetings

Education

Bachelor's degree

Tools

MS Office Suite

Google tools

Zoom

Job description

Access & Opportunity Project Coordinator

Job Summary

You will perform a variety of high-level administrative, executive support, project management, and event coordination activities in the Office of the Provost for the Assistant Vice Provosts (AVPs) within Access & Opportunity (A&O). Our office engages campus and external stakeholders on initiatives that advance strategic access and opportunity goals across the university.

Reporting to the AVPs, you will have responsibility for a significant volume and variety of high-level executive administrative duties, special project leadership, committee support, and event planning while handling sensitive matters with the highest level of professionalism and discretion.

Responsibilities*

Executive Administrative Support 25%

• Manage the AVPs' complex and frequently changing calendars, coordinating in-person and virtual meetings involving multiple participants and competing priorities. Exercise judgment in prioritizing requests and resolving scheduling conflicts.
• Coordinate travel for the AVPs and visiting guests, including transportation, lodging, itineraries, agendas, and reimbursements through M-Pathways and Emburse.
• Manage and prioritize incoming email and other communications with discretion and strict confidentiality. Triage inquiries and draft, edit, and distribute executive correspondence, presentations, and other materials tailored to diverse university audiences.
• Coordinate all aspects of meeting preparation and follow-up, including reserving meeting space, developing agendas, compiling briefing materials, documenting decisions, distributing meeting notes, and tracking action items.
• Process, reconcile, and track financial transactions, including P-Card expenses, purchase orders, expense reports, and office budgets, in accordance with university policies and procedures.
• Manage and triage A&O inquiries received through shared inboxes, in person, and other channels, providing timely responses and routing requests to the appropriate team member or AVP.

Special Projects Management 35%

• Lead complex special projects within the portfolios of the AVPs, including academic and administrative initiatives involving multiple campus units, from planning through implementation and closeout.
• Draft and send communications on behalf of the AVPs.
• Define project scope, deliverables, timelines, resource allocation, and budget requirements.
• Develop and maintain project plans, documentation, budgets, and tracking systems to ensure projects are completed on time, within scope, and within budget.
• Serve as a primary liaison among university stakeholders, campus partners, and senior leadership to facilitate communication, coordinate decisions, and maintain project alignment and momentum.
• Support the AVP's strategic priorities by conducting research and analysis, preparing briefings and recommendations, documenting decisions, and identifying opportunities for process improvement.
• Evaluate project outcomes, document lessons learned, and recommend improvements for future initiatives.

Events Management 35%

• Develop and lead the event project timeline to ensure each event is completed within budget and on schedule.
• Coordinate logistics for departmental events, symposia, conferences, workshops, and high-level meetings, including room reservations, vendor management, audio/visual setup, refreshments, background material preparation, and maintaining a run of show and up-to-date agenda.
• Partner and collaborate with internal and external committee groups to advance Access & Opportunity initiatives.
• Coordinate schedules and itineraries for visiting guests, speakers, and external committee members.

Departmental & Back-Up Support 5%

• Provide cross-functional backup support to other administrative staff in the Provost's Office as needed.
• Assist with departmental operations, including scheduling, onboarding logistics, and general office coordination.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of progressive experience providing administrative or executive support.
• Knowledge of University policies and procedures.
• Demonstrated editing, proofreading, and writing experience.
• Demonstrated experience leading special projects and coordinating complex, multi- stakeholder events or conferences.
• Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google, calendaring platforms, remote collaboration platforms, and Zoom.
• Proven ability to handle highly confidential and sensitive information with absolute discretion and professional integrity.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

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