Faculty Affairs Coordinator — Data Science School

University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 32,000; Full time

Job summary

The University of Virginia School of Data Science is seeking a Faculty Affairs Administrative Assistant to provide administrative coordination and special project support to advance the School's strategic goals and ensure smooth operations in Charlottesville, VA.

You will work under the Manager of Faculty Affairs and collaborate with the administrative team to handle travel, meetings, purchasing, expenses, and confidential materials, contributing to efficient faculty affairs operations.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of relevant experience required.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work independently and in a team environment.
• Strong organizational and time management abilities.
• Flexibility and ability to adapt to changes.

Responsibilities

• Coordinate calendaring and general administrative functions for the Office of Faculty Affairs.
• Provide administrative coordination and support for operations.
• Arrange non-grant travel, meetings, purchasing, and expense tracking for faculty.
• Manage logistics and funding details for PhD student conference travel.
• Handle confidential materials and correspondence.
• Support faculty affairs events, including catering, room reservations, itineraries, and travel.
• Liaise with finance to ensure timely use of funds.
• Document information related to financial processes per policies.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organization

Education

High School Diploma or equivalent

Tools

Microsoft Office365

Job description

The University of Virginia School of Data Science is seeking a Faculty Affairs Administrative Assistant to provide administrative coordination and special project support to advance the School's strategic goals and ensure smooth operations in Charlottesville, VA.

You will work under the Manager of Faculty Affairs and collaborate with the administrative team to handle travel, meetings, purchasing, expenses, and confidential materials, contributing to efficient faculty affairs operations.