Faculty Affairs Coordinator & Admin Specialist

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Full benefits package

Job summary

Penn State University in University Park, PA, seeks an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology. The role will coordinate and support a broad range of faculty affairs and administrative tasks, including recruitment, appointments, promotion and tenure, and faculty reviews.

You will work closely with faculty, departmental leadership, and university colleagues to manage academic initiatives and ensure accurate documentation

Qualifications

• GED or HS diploma with 2+ years of relevant experience.
• Ability to coordinate recruitment, appointments, promotions, and tenure processes.
• Excellent written and verbal communication skills for independent and team work.
• Strong interpersonal skills with inclusive and respectful collaboration.
• Detail-oriented and proactive in handling confidential documents.

Responsibilities

• Coordinate faculty recruitment, promotion, and tenure processes, including documents and dossiers.
• Advise on policies, procedures, and deadlines; arrange committee meetings; oversee dossier submissions.
• Prepare offer letters; process appointments and immigration applications; assist with forms and compliance.
• Monitor travel account balances and assist faculty with travel-related paperwork.
• Manage sabbatical leave processes and liaise with the Office of Global Programs for visiting scholars.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Initiative

Discretion

Education

GED or HS diploma

Job description

Penn State University in University Park, PA, seeks an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology. The role will coordinate and support a broad range of faculty affairs and administrative tasks, including recruitment, appointments, promotion and tenure, and faculty reviews.

You will work closely with faculty, departmental leadership, and university colleagues to manage academic initiatives and ensure accurate documentation