Faculty Administrative Assistant job at Cornell University in Ithaca, NY

Cornell University; Town of Ithaca (NY); Hybride; USD 36 000 - 42 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Health benefits

Tuition assistance

Paid holidays and leave

Résumé du poste

Cornell Law School is seeking a Faculty Administrative Assistant to join the faculty administrative support team in Ithaca, NY. This full-time endowment position supports faculty teaching, research, and service activities and involves coordinating a variety of administrative tasks to ensure smooth operations.

The role requires an Associate’s Degree with 2–4 years of experience, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associate’s Degree required; 2–4 years of experience preferred.
• Ability to work well under pressure in a fast-paced, team-oriented setting.
• Excellent written and oral communication, plus strong organizational and time-management skills.
• Strong service orientation and attention to detail; ability to interact with diverse populations.

Responsabilités

• Provide high-level administrative support to faculty in teaching, research and service activities.
• Prepare, edit, and proofread correspondence and course materials.
• Coordinate seminars, workshops, meetings, and events; assist with class prep.
• Maintain faculty websites; coordinate travel arrangements and reimbursements.
• Serve as liaison among faculty, staff, students, and external partners; support daily operations.

Connaissances

Administrative support

Written & verbal communication

Organizational skills

Interpersonal skills

Microsoft Office

Formation

Associate’s Degree

Outils

Westlaw

Lexis Nexis

Concur

eShop

WordPress

Canvas

Cornell procurement systems

Cornell accounting systems

Description du poste

The Opportunity

Cornell Law School is seeking a Faculty Administrative Assistant to join our faculty administrative support team. In this dynamic role, you will play an essential part in supporting faculty success by coordinating a variety of administrative activities, fostering collaboration, and contributing to the Law School's academic mission.

Key Responsibilities

• Provide high-level administrative support to Cornell Law School faculty in their teaching, research, and service activities.
• Prepare, edit, and proofread correspondence, course materials, and other documents.
• Assist with class preparation and coordinate seminars, workshops, meetings, and events.
• Maintain faculty websites and coordinate travel arrangements and reimbursements.
• Serve as a liaison among faculty, staff, students, University departments, and external partners.
• Collaborate with the administrative team to provide exceptional service, share responsibilities, and ensure smooth daily operations.

Full Time Position

This is a full-time (39 hours/week), 10-month (employee will be off during the months of June and July) endowed position based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement. However, the first 60-90 days will be fully on-site. This hybrid work arrangement is subject to change at any time. Typical work hours are 7:30am-4:00pm or 8:00am-4:30pm.

About the Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 90 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level.

What We Need

We are seeking a team member who brings a positive, collaborative approach and a strong commitment to service and professionalism. The ideal candidate is resourceful, solution-focused, and dedicated to supporting others and contributing to the team's success. Additionally, you will have:

• An Associate’s Degree, and 2-4 years of experience or equivalent combination.
• The ability to work successfully under pressure in a fast-paced, team-oriented setting, handling multiple tasks with differing deadlines, and prioritizing work on projects happening simultaneously.
• Excellent written and oral communication skills, along with organizational, planning, time management, and interpersonal skills.
• Strong service orientation and attention to detail.
• The ability to interact well with diverse populations.
• Experience handling high volumes of work during peak periods.
• Experience resolving problems, using sound judgment.
• The ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
• Proficiency in Microsoft Office Suite, presentation, and electronic communications, and a willingness to learn new software as required.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Proficiency in word processing and event coordination.
• Experience with Westlaw, Lexis Nexis, Concur, eShop, WordPress, Canvas, and Cornell procurement and accounting systems.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Pay Range: $26.41 - $30.69

Remote Option Availability: Hybrid

Company: Endowed

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement.

To learn more about Cornell’s union wages, see Union Pay Rates.

EEO Statement

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.