Faculty Administrative Assistant

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 36,000 - 42,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health and retirement benefits

Tuition benefits

Job summary

Cornell Law School is seeking a Faculty Administrative Assistant to support its faculty in teaching, research, and service activities. The role focuses on coordinating diverse administrative tasks, resourcing faculty, and fostering collaboration within the law school and with external partners.

The position is full-time, 39 hours/week, 10-month endowed, with a 4:1 campus-to-home hybrid arrangement. Initial on-site period, with hybrid work subject to change, and typical hours from 7:30am to

Qualifications

• Associate’s Degree required with 2–4 years of experience or equivalent.
• Ability to manage multiple tasks with differing deadlines in a fast-paced, team environment.
• Excellent written and oral communication, strong organizational and planning skills.

Responsibilities

• Provide high-level administrative support to Cornell Law School faculty in teaching, research, and service activities.
• Prepare, edit, and proofread correspondence, course materials, and documents.
• Assist with class preparation and coordinate seminars, workshops, meetings, and events.
• Maintain faculty websites and coordinate travel arrangements and reimbursements.
• Serve as liaison among faculty, staff, students, departments, and external partners.
• Collaborate with administrative team to ensure smooth daily operations.

Skills

High-level admin support

Communication

Organization

Time management

Interpersonal skills

Customer service

Event coordination

Education

Associate’s Degree

Tools

Westlaw

Lexis Nexis

Concur

eShop

WordPress

Canvas

Job description

Cornell Law School is seeking a Faculty Administrative Assistant to join our faculty administrative support team. In this dynamic role, you will play an essential part in supporting faculty success by coordinating a variety of administrative activities, fostering collaboration, and contributing to the Law School’s academic mission.

Key Responsibilities

• Provide high-level administrative support to Cornell Law School faculty in their teaching, research, and service activities.
• Prepare, edit, and proofread correspondence, course materials, and other documents.
• Assist with class preparation and coordinate seminars, workshops, meetings, and events.
• Maintain faculty websites and coordinate travel arrangements and reimbursements.
• Serve as a liaison among faculty, staff, students, University departments, and external partners.
• Collaborate with the administrative team to provide exceptional service, share responsibilities, and ensure smooth daily operations.

This is a full-time (39 hours/week), 10-month (employee will be off during the months of June and July) endowed position based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement. However, the first 60-90 days will be fully on-site. This hybrid work arrangement is subject to change at any time. Typical work hours are 7:30am-4:00pm or 8:00am-4:30pm.

About Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 90 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level.

What We Need

We are seeking a team member who brings a positive, collaborative approach and a strong commitment to service and professionalism. The ideal candidate is resourceful, solution-focused, and dedicated to supporting others and contributing to the team’s success. Additionally, you will have:

• An Associate’s Degree, and 2-4 years of experience or equivalent combination.
• The ability to work successfully under pressure in a fast-paced, team-oriented setting, handling multiple tasks with differing deadlines, and prioritizing work on projects happening simultaneously.
• Excellent written and oral communication skills, along with organizational, planning, time management, and interpersonal skills.
• Strong service orientation and attention to detail.
• The ability to interact well with diverse populations.
• Experience handling high volumes of work during peak periods.
• Experience resolving problems, using sound judgment.
• The ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
• Proficiency in Microsoft Office Suite, presentation, and electronic communications, and a willingness to learn new software as required.

Additional Qualifications

• Proficiency in word processing and event coordination.
• Experience with Westlaw, Lexis Nexis, Concur, eShop, WordPress, Canvas, and Cornell procurement and accounting systems.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

Job Information

• University Job Title: Administrative Asst IV
• Job Family: Administration
• Level: D
• Pay Rate Type: Hourly
• Pay Range: $26.41 - $30.69
• Remote Option Availability: Hybrid
• Company: Endowed
• Contact Name: Jamie Doss
• Contact Email: [e-mail]

EEO Statement

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy‑related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.