Facility Solutions Manager

City Wide Facility Solutions; Jacksonville (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

City Wide Facility Solutions in Jacksonville seeks a Facility Solutions Manager to oversee the business operations of an assigned client contract area, provide field support, training, and inspections, and build long-term client relationships.

You will negotiate contracts, procure supplies, coordinate site visits, manage contractors and staff, and ensure high client satisfaction through quality control and proactive problem solving.

Qualifications

• 3–5+ years sales and management experience in building maintenance, facility management, or equivalent.
• High School diploma required; bachelor's degree desirable.
• Highly detail oriented with excellent follow-through.
• Positive, outgoing personality with strong relationship-building skills.
• Excellent verbal and written communication; proficient in Microsoft Office and CRM.

Responsibilities

• Manage all aspects of assigned client relationships, including retention and expansion.
• Formulate and manage service strategy tailored to each client.
• Negotiate and enter into agreements for additional services.
• Coordinate contractor relationships including selection, pricing and compliance.
• Ensure client satisfaction through quality control inspections and follow-through.

Skills

Relationship building

Verbal communication

Written communication

Detail oriented

CRM knowledge

Education

High School diploma

Bachelor's degree desirable

Tools

Microsoft Office

CRM database

Job description

OBJECTIVE

The Facility Solutions Manager is responsible for the business operations of an assigned client
contracted service area. This position provides field support including - training, guidance with
starting new clients, inspections of Contractor performance and compliance with client
requirements, trouble-shooting customer request/complaints, coordinating site visits, and
developing long-term relationships with clients and Contractors. Additional responsibilities
include negotiating contracts, procuring supplies from clients and ensuring high client
satisfaction.

ESSENTIAL FUNCTIONS

• Manage all aspects of assigned client relationships, including client retention, expansion and diversification of City Wide building solutions and/or products.
• Formulate and manage an effective service strategy and schedule tailored to each client.
• Negotiate and enter into agreements with clients for additional services - determine pricing, staffing and logistics.
• Manage all Contractor relationships including - Interview and hire, negotiate pricing and other contract terms, manage agreements, develop service specifications, client compliance, verify Contractor compliance, and remove/replace Contractors as necessary.
• Ensure a standard of excellence in quality and client satisfaction, through detailed quality control inspections of client sites and consistent follow through with all promises to clients.
• Supervise and direct Night Managers; ensure the client’s strategy is executed and all services are performed correctly.
• Ensure adequate (internal and external) staffing needs to service clients.
• Promote the sale of, procure and monitor supplies for clients.
• Effectively communicate all client issues with Contractors and the Director of Operations (or owner); promptly address any client issues or problems that arise.
• Use City Wide's CRM to perform client inspections, adding extra charges, NM routing, etc.
• Schedule each non-routine activity in client facilities using Outlook.
• 2
• Update and keep current all Building Information Sheets (BIS), FSM Summary Sheets and Exhibit A's. Ensure MSDS sheets for each client serviced in janitor closets are complete, accurate and that all items are properly labeled.
• Notify Sales Executives of potential accounts in your territory, especially new construction.
• Discuss quality control surveys with your clients and encourage them to take the time to respond when they are received.
• Communicate client survey responses to the Director of Operations, Night Managers and Contractors.
• Develop and implement a plan with the Director of Operations and the Night Managers to resolve any client complaints or deficiencies in service and actively monitor compliance.
• Approve Night Managers and/or Service Representatives pay sheets; ensure accuracy.
• Assist Accounting in collecting clients' past due invoices and payment invoices for Contractors.
• Maintain updated route sheets, key/alarm sheets, and monthly planner for each client.
• Participate and be present in monthly IC paydays.

MEASUREMENTS (YEAR)

List the metrics (dollars, numerical value, percentages, or project/program) this position is responsible for; ensure the measurement is reflected in their scorecard.

• Increase Total Revenue Retention (from X to Y)
• Maintain or Decrease Lost Business (from X to Y)
• Increase NJS from X to Y
• Increase Extra Charge Revenue from X to Y
• Start X New ICs
• Maintain X Client visits
• Maintain X Client Satisfaction Rating

POSITION REQUIREMENTS

• 3-5 plus years sales and management experience in building maintenance, facility management or equivalent experience.
• High School diploma required, bachelor's degree highly desirable.
• Highly detail oriented and excellent follow-through on commitments.
• Positive and out-going personality; great at building relationships.
• Excellent verbal and strong written communication skills.
• Proficient in Microsoft Office and knowledge of CRM database.
• Must have reliable transportation.

WORKING CONDITIONS (INCLUDE AS IT RELATES TO EACH POSITION,
REMOVE AFTER COMPLETED AND REMOVE EXAMPLES)

Physical Demands
The physical demands are representative of the requirements that must be met by an employee
to successfully perform the essential functions of this job. Example: "Constant sitting, bending,
standing, etc. Ability to lift up to 25 pounds, work outdoors for (8- 10) hours per day, etc."

• Environment (Include or omit as necessary)
  Describe the work environment the employee will be exposed to and safety requirements.
  Example:
  "While performing the duties of this job, the employee is occasionally exposed to fumes or
  airborne particles and extreme heat. Safety requirements for this position include safety glasses, hearing protection and steel-toed work boots."