FSM

CITY WIDE FACILITY SOLUTIONS; Jacksonville (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

City Wide Facility Solutions in Jacksonville, FL seeks a Facility Solutions Manager to oversee client relationships, service strategy, and contractor management. You will negotiate contracts, staff properly, and drive quality and satisfaction across multiple sites.

The role requires 3–5+ years in sales/management within facility services, a high school diploma (bachelor’s preferred), and strong communication. Proficiency in MS Office and CRM is expected; reliable transportation is a must.

Qualifications

• 3–5+ years of sales and management experience in building maintenance or facility management.
• High School diploma required; bachelor's degree desirable.
• Detail-oriented with strong follow-through on commitments.
• Excellent verbal and strong written communication skills.
• Proficient in Microsoft Office and CRM software.
• Must have reliable transportation.

Responsibilities

• Manage all aspects of assigned client relationships, including retention and expansion.
• Formulate and manage service strategy and schedule for each client.
• Negotiate agreements for additional services and determine pricing and staffing.
• Oversee contractors, hiring, pricing, and contract terms.
• Ensure quality control and client satisfaction through inspections.

Skills

Sales experience

Management experience

Client relationship building

Communication skills

Education

High School diploma

Bachelor’s degree desirable

Tools

Microsoft Office

CRM system

Job description

OBJECTIVE

The Facility Solutions Manager is responsible for the business operations of an assigned client contracted service area. This position provides field support including — training, guidance with starting new clients, inspections of Contractor performance and compliance with client requirements, trouble-shooting customer request/complaints, coordinating site visits, and developing long-term relationships with clients and Contractors. Additional responsibilities include negotiating contracts, procuring supplies from clients and ensuring high client satisfaction.

ESSENTIAL FUNCTIONS

• Manage all aspects of assigned client relationships, including client retention, expansion and diversification of City Wide building solutions and/or products.
• Formulate and manage an effective service strategy and schedule tailored to each client.
• Negotiate and enter into agreements with clients for additional services — determine pricing, staffing and logistics.
• Manage all Contractor relationships including — Interview and hire, negotiate pricing and other contract terms, manage agreements, develop service specifications, client compliance, verify Contractor compliance, and remove/replace Contractors as necessary.
• Ensure a standard of excellence in quality and client satisfaction, through detailed quality control inspections of client sites and consistent follow through with all promises to clients.
• Supervise and direct Night Managers; ensure the client’s strategy is executed and all services are performed correctly.
• Ensure adequate (internal and external) staffing needs to service clients.
• Promote the sale of, procure and monitor supplies for clients.
• Effectively communicate all client issues with Contractors and the Director of Operations (or owner); promptly address any client issues or problems that arise.
• Use City Wide’s CRM to perform client inspections, adding extra charges, NM routing, etc.
• Schedule each non-routine activity in client facilities using Outlook.
• Update and keep current all Building Information Sheets (BIS), FSM Summary Sheets and Exhibit A’s. Ensure MSDS sheets for each client serviced in janitor closets are complete, accurate and that all items are properly labeled.
• Notify Sales Executives of potential accounts in your territory, especially new construction.
• Discuss quality control surveys with your clients and encourage them to take the time to respond when they are received.
• Communicate client survey responses to the Director of Operations, Night Managers and Contractors.
• Develop and implement a plan with the Director of Operations and the Night Managers to resolve any client complaints or deficiencies in service and actively monitor compliance.
• Approve Night Managers and/or Service Representatives pay sheets; ensure accuracy.
• Assist Accounting in collecting clients’ past due invoices and payment invoices for Contractors.
• Maintain updated route sheets, key/alarm sheets, and monthly planner for each client.
• Participate and be present in monthly IC paydays.

MEASUREMENTS (YEAR)

List the metrics (dollars, numerical value, percentages, or project/program) this position is responsible for; ensure the measurement is reflected in their scorecard.

• Increase Total Revenue Retention (from X to Y)
• Maintain or Decrease Lost Business (from X to Y)
• Increase NJS from X to Y
• Increase Extra Charge Revenue from X to Y
• Start X New ICs
• Maintain X Client visits
• Maintain X Client Satisfaction Rating

POSITION REQUIREMENTS

• 3-5 plus year’s sales and management experience in building maintenance, facility management or equivalent experience.
• High School diploma required, bachelor’s degree highly desirable.
• Highly detail oriented and excellent follow-through on commitments.
• Positive and out-going personality; great at building relationships.
• Excellent verbal and strong written communication skills.
• Proficient in Microsoft Office and knowledge of CRM database.
• Must have reliable transportation.