Facility Solutions Associate I

HENSEL PHELPS; McLean (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Company paid medical insurance

Life insurance

AD&D and disability coverage

401(k) retirement plan

Vision and dental insurance

Paid time off

Cell phone or allowance

Job summary

Hensel Phelps is seeking a Facility Solutions Associate I to implement and oversee facility management processes, review drawings and manuals, and assist with training and asset tagging. You will help ensure asset readiness and compliance across projects.

The role involves coordinating CMMS workflows, maintaining MEL, schedules, and training materials, with emphasis on accuracy and collaboration with trade partners.

Qualifications

• Bachelor's degree in a technical field including engineering or construction.
• Strong written and verbal communication skills.
• Valid driver's license required.
• Ability to read and interpret project design documents and submittals.
• Familiarity with CMMS/workflow coordination is a plus.
• Proficiency with MS Office and MS Project.

Responsibilities

• Participate in pre-design and planning of commissioning; develop MEL.
• Maintain and monitor commissioning and construction schedules.
• Manage asset QR tagging and cataloging.
• Coordinate field observations and daily logs.
• Verify complex systems meet contract requirements and project parameters.
• Assist in developing training materials and videography.
• Support project administration and coordination with trade partners.
• Operate CMMS workflow coordination, data entry and reporting.
• Coordinate warranty management between parties.
• Create and monitor the Operations and Maintenance Manuals (FOM).

Skills

Communication skills

Driver's license

Read/interpret designs

MS Office/MS Project

Independent/work with oversight

Education

Bachelor's degree in a technical field (engineering or construction)

Tools

Microsoft Office

Microsoft Project

Job description

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting‑edge technology with hands‑on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting‑edge technology with hands‑on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Job Description

The Facility Solutions Associate I role exercises professional judgment in implementing and overseeing processes and completing deliverables associated with facility management services and operations. Position will perform drawing, specification and submittal reviews, Master Equipment List (MEL) development, Pre‑Functional Checklist (PFC) development, receiving and reviewing O&M manuals, training agendas, scheduling of training sessions, and asset QR tagging.

Key Responsibilities

• Participate in pre‑design and planning of the commissioning process Develop, maintain, and verify accuracy of the Master Equipment List (MEL)
• Maintain and monitor commissioning and construction schedules
• Manage asset QR tagging and cataloging process
• Manage project field observation process, including preparing daily logs
• Assess and verify that complex systems and components are operating in accordance with contract requirements and project parameters
• Recommend issue resolution from commissioning activities
• Assist in developing training and videography for Hensel Phelps, client, and trade partners
• Inspect and consult on operational readiness and compliance with project closeout requirements Support project administration and trade partners
• Operate and maintain the computerized maintenance management software (CMMS) workflow coordination and process coordination Data entry, validation, and reporting
• Coordinate warranty management completion between Hensel Phelps, client, and trade partners
• Create and monitor the process of the Operations and Maintenance Manuel (FOM).

Qualifications

• Bachelor’s degree in a technical field including engineering or construction.
• Two+ years of experience with construction projects.
• Hold a valid driver’s license
• Strong communication skills in written and verbal format Ability to perform identified tasks with limited oversight Detail-oriented
• Proficient knowledge in computer software such as Microsoft Office and Microsoft Project
• Awareness of ASHRE standards and codes
• Ability to read and interpret project design documents and submittals
• Ability to make field observations for verification and periodic reporting of construction status regarding MEPF activities.

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - the person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures.
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Education

Bachelor’s degree in a technical field including engineering, construction, and/or a combination of education and experience.

Benefits

Hensel Phelps provides generous benefits for our fulltime employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long‑term disability, 401(K) retirement plan, and our employee assistance program (EAP). Employees are also eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity Employer Statement

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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