Facility Services Assistant

Veterans Health Administration

Des Moines (IA)

On-site

USD 46,000 - 60,000

Full time

3 days ago

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Job summary

The Facility Services Assistant with Veterans Health Administration in Des Moines, IA coordinates maintenance for the hospital's equipment, utility systems, and infrastructure, aligning with VA policies and Joint Commission requirements.

The role covers PM scheduling, inventory control of Building Service Equipment, and acting as COR for on-site contractor work. Monday–Friday, 7:00am to 3:30pm; preparation of memos and reports is required to keep operations compliant and efficient.

Responsibilities

Maintains and updates equipment status, profiles, histories, technical references, and maintenance procedures from purchase through retirement or replacement.
Maintains an accurate inventory of Building Service Equipment and schedules, tracks PMs, and reports work status and costs.
Acts as the Contracting Officer Representative (COR) for Maintenance and Operations and coordinates on-site contractor activities.
Prepares memos, reports, and instructions; ensures deadlines are met and notifies staff before outages or equipment downtime.
Manages procurement processes, purchasing card duties, and maintains audit-ready financial records.

Job description

Department: Department of Veterans Affairs

This position is located within the Maintenance and Operations Section of the Engineering Department at the VA Central Iowa Health Care System in Des Moines, Iowa, and supports Engineering Service by coordinating the technical and operational processes required to maintain the facility's equipment, utility systems, and infrastructure.

Key Responsibilities

Major Duties Include: Maintains and updates equipment status, profiles, histories, technical references, and maintenance procedures from purchase through retirement or replacement. Ensures equipment records are coded and detailed to include major repairs, recurring issues, backlogs, hours worked, labor distribution, and material and equipment costs.

Maintains an accurate inventory of Building Service Equipment in accordance with Medical Center, VA, and Joint Commission requirements. Assigns and monitors preventive maintenance (PM) schedules and procedures, issues and tracks PM work orders, and reports work status, delays, and operational concerns to supervisors. Identifies and corrects compliance issues such as incomplete PM schedules or documentation.

Serves as the technical advisor to the Maintenance and Operations Supervisor for the maintenance work order system. Reviews and updates Maintenance and Operations Engineering Service policies to maintain accuracy and alignment with current requirements. Prepares memos, reports, and instructions, ensures deadlines are met, and provides timely notification to staff and services before scheduled utility outages or equipment downtime.

Serves as the Contracting Officer Representative (COR) for Maintenance and Operations and functions as the primary on site liaison for contractors performing work throughout the Medical Center. Acts as purchase card holder and ordering official, processes and reconciles transactions, and maintains accurate financial and audit ready records. Monitors fund balances, enters purchase requests, and tracks items routed through contracting.

Performs other duties as assigned Work Schedule: Monday-Friday, 7:00am to 3:30pm Virtual: This is not a virtual position. Position Description/PD#: Facility Services Assistant/PD304890 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers.

This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community.

This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45777 – $59510/yr.

What is the application deadline?

Applications close on 2026-10-06.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.