Facility Security/HR Assistant with Security Clearance

Rividium Inc; Vienna (VA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

RiVidium Inc. is seeking a highly organized Facility Security/HR Assistant to support both security and human resources in a government contracting environment.

This hybrid role balances security compliance, personnel administration, and day-to-day office operations while maintaining confidentiality and attention to detail. Responsibilities include coordinating security clearances, assisting with ITPSO duties, maintaining DCSA-compliant records, onboarding/offboarding, and supporting HR,

Qualifications

• 2+ years of experience in facility security, personnel security, human resources, office administration, or a related field.
• Experience in a government contracting or similarly regulated environment preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Administrate personnel security clearance processes, coordinate submissions and reinvestigations.
• Provide guidance to staff on security paperwork and fingerprinting requirements.
• Serve as ITPSO and conduct required audits and training per DCSA.
• Maintain security documentation in line with DCSA requirements.
• Support HR functions, onboarding, offboarding, and employment paperwork.
• Coordinate new-hire paperwork and employee eligibility documentation.
• Assist tracking of training, certifications, and other HR records.
• Support benefits administration and routine HR inquiries.

Skills

Facility security

Personnel security

Human resources

Office administration

Microsoft Office

Communication skills

Time management

Discretion

Teamwork

Tools

Outlook

Word

Excel

Compliance systems

Job description

Title Facility Security/HR Assistant Full-Time/Part-Time Full-Time Description Position Overview: RiVidium Inc. is seeking a highly organized and detail-oriented Facility Security/HR Assistant to support both facility security and human resources functions within a government contracting environment. This hybrid role is ideal for a professional who can effectively balance security requirements, personnel administration, compliance, and day-to-day office operations while maintaining a high level of confidentiality and attention to detail. Key Responsibilities:

• Administrate personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of ink or electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts.
• Provide guidance to staff to ensure timely completion of security paperwork, facilitate the fingerprinting requirements for new clearances, and keep managers informed about the status of processed clearances for specific contracts.
• Serve as Insider Threat Program Security Officer (ITPSO) and conduct required audit and training as required by Defense Counterintelligence and Security Agency (DCSA).
• Maintain all security documentation and files in accordance with DCSA requirements.
• Provide Federal Agency or component personnel suitability processing support and coordination.
• Provide and document new employee security briefings, exit interviews and debriefing, investigate and report security violations and incidents.
• Provide security support to Human Resources, Contracts, and Proposal teams.
• Maintain a working relationship with DCSA or other Federal Agencies and each contract's security office for processing and maintaining employee clearances or suitability determinations.
• Provide administrative support to the HR function, including employee onboarding and offboarding.
• Assist with preparation and maintenance of personnel files and employment documentation.
• Coordinate new-hire paperwork, employment eligibility documentation, orientation materials, and onboarding activities.
• Assist with tracking employee training, certifications, acknowledgments, and other required documentation.
• Support benefits administration and respond to routine employee HR questions or direct employees to the appropriate HR resource.
• Prepare routine HR reports, spreadsheets, correspondence, and other administrative documents.Required Qualifications
• 2+ years of experience in facility security, personnel security, human resources, office administration, or a related field.
• Experience working in a government contracting or similarly regulated environment preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to work independently while also functioning effectively as part of a team.
• Professional demeanor and strong interpersonal skills.Clearance Requirements
• Active U.S. Secret security clearance is required for this position.
• Active U.S. Top Secret security clearance is preferred.
• The selected candidate must be able to maintain the required level of security clearance throughout employment.
• The position requires the ability to handle sensitive and classified information in accordance with applicable government security requirements and company policies.The annual salary range for this position is $60,000 - $65,000. The listed salary range represents a general guideline; however, RiVidium Inc. considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions. At RiVidium Inc. it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. About the Organization Established in 2008, RiVidium, Inc. (dba TripleCyber) is a VA-Verified SDVOSB and an SBA-Certified 8(a) company. To prepare our clients for the future, RiVidium has balanced all parts of our organization to attract the finest employees in order to 'Strive to be the missing element defining tomorrow's technology'. RiVidium keeps pace and surpasses its competitors by meeting challenges of advancements in Logistics, Human Capital, Cyber, Intelligence & Technology. EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need a reasonable accommodation for any part of the employment process, please contact Human Resources (HR) at . This position is currently accepting applications.