Facility Rental Coordinator (As Needed)

Asian Art Museum; San Francisco (CA); On-site; USD 30,000 - 43,000; Part time

Job summary

Asian Art Museum in San Francisco is seeking a Facility Rental Program Assistant (As Needed) to support the Assistant Director in managing private wedding and corporate rental events, including evening and weekend oversights.

The role requires interpreting museum guidelines, coordinating with vendors and in-house staff, handling contracts and invoices, and ensuring security and safety protocols are followed.

Qualifications

• Bachelor’s degree and two years of events or hospitality experience.
• Strong MS Office and administrative skills.
• Ability to work evenings and weekends; flexible schedule.

Responsibilities

• Coordinate pre-event load-in and setup with vendors.
• Respond to vendor and client requests for facility assistance.
• Coordinate with in-house staff for staffing and operations.
• Maintain event calendar and records.
• Assist with invoices, contracts, and communications.
• Ensure compliance with museum guidelines on safety and art protection.

Skills

Communication skills

Organizational skills

Judgment under pressure

Customer service

Education

Bachelor’s Degree in related field

Tools

MS Office

Job description

Asian Art Museum in San Francisco is seeking a Facility Rental Program Assistant (As Needed) to support the Assistant Director in managing private wedding and corporate rental events, including evening and weekend oversights.

The role requires interpreting museum guidelines, coordinating with vendors and in-house staff, handling contracts and invoices, and ensuring security and safety protocols are followed.