Compliance Specialist

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Public sector defined benefit pension

Work From Home Policy

Job Security

Job summary

The New York City Department of Health and Mental Hygiene is seeking a Principal Administrative Associate to join the Payroll Compliance team. The role reports to the Director of Payroll Compliance and ensures adherence to the Citywide Agreement, union contracts, overtime provisions, and related pay entitlements.

You will review employee data for salary maturation, determine eligibility for additions to gross, and submit transactions for processing.

Qualifications

• A baccalaureate degree and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity, or
• An associate degree and three years of satisfactory full-time progressively responsible clerical/administrative experience including supervisory experience, or
• A four-year high school diploma and four years of satisfactory full-time progressively responsible clerical/administrative experience including supervisory experience, or
• Education/experience equivalent to the above with the one year supervisory experience.

Responsibilities

• Review employee information to process salary maturation for staff.
• Review employment history to determine payment eligibility for ATG pay.
• Submit payment transactions to HR's Employee Service Unit for NYCAPS processing.
• Review records to determine eligibility for title pay and ATG information.
• Review quarterly eligibility roster for processing and submit transactions.
• Respond to employee inquiries concerning salary adjustments and eligibility promptly and professionally.
• Contribute to special projects, including creating reports and data analysis.
• Coordinate with Payroll Compliance Auditors to verify CBUs and update actions for audits.
• Weekly review of NYCAPS actions to identify and correct overpayments and PMS adjustments.
• Coordinate with Accounting Unit on CBUs to address recoupment and communications.

Education

Baccalaureate degree with 2 years clerical/administrative experience

Associate degree with 3 years clerical/administrative experience including supervisory

High school diploma with 4 years clerical/administrative experience including supervisory

Education/experience equivalent with supervisory experience

Job description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary

The Bureau of the Controller within the Division of Finance is responsible for reviewing and ensuring that collective bargaining contractual changes to salaries (RIP (Recurring Increment Payment), differentials, longevities and other title pay entitlements) are implemented accurately and in accordance with the requirements stipulated in the labor contracts for union represented titles.

Position Summary

The selected candidate will be reporting to the Director of Payroll compliance along with other payment Analyst. You will be responsible for ensuring compliance with the Citywide Agreement, all current civilian non-managerial contracts negotiated between the Office of Labor Relations and the respective unions, the yearly Overtime Salary Cap and Citywide Memorandum of Agreement provisions for Full-Time Per Diems.

Job Duties And Responsibilities

• Review employee information to process the salary maturation for staff. This includes processing salary maturation for staff by reviewing the employee's employment information.
• Review an employee's employment history to determine payment eligibility for the respective Additions to Gross (ATG) pay.
• Submit payment transactions to HRs Employee Service Unit for NYCAPS processing.
• Review an employee's employment record, the DCAS title specification with pay and ATG information for each title and/or individual contracts to determine eligibility.
• Review the OPA quarterly eligibility roster for quarterly processing and submits payment transactions for processing.
• Research and respond to employees' inquiries concerning salary adjustments, title eligibility, and additions to gross promptly and accurately; respond to inquiries in a clear, concise, and professional manner.
• Special Projects including responding to management needs on working special projects such as, but not limited to, creating reports, analyzing, and processing data.
• Coordinating with Payroll Compliance Auditors to verify that implemented collective bargaining increases, incumbent rates or applied ATGs are correct and updated for audit request and grievance processes. Includes supplying documentation on salary adjustments for assigned CBUs.
• Weekly review of NYCAPS action to identify and correct errors associated with overpayment. This includes weekly review to PMS adjustments and timely feedback to HR for corrections and follow-up to reduce under and overpayments.
• Coordinate with the Accounting Unit on assigned CBUs to address salary adjustments related to recoupment because of overpayment or under payment for staff notification. This also includes sending the Accounting Unit justifications for processed HR actions. This will lead to reduced request for information that recreates the lag in staff notification for under and overpayments.
• Respond to employee’s salary inquiries on ATG eligibility, missing ATG, request for reinstatement of ATG or deductions tickets within 72 hrs. and any other follow up request relating to the request.

Why You Should Work For Us

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment To Equity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.