Facility Clerical Support, Bureau of Operations

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 32,000 - 42,000; Part time

Job summary

The NYC Department of Health and Mental Hygiene seeks a dynamic Part-Time Clerical Associate III to support district health centers as Clerical Support.

The role includes preparing daily facility reports, coordinating with the Facility Manager, assisting with inspections, managing parking assignments, handling voter registration outreach, and facilitating meetings and community inquiries.

Qualifications

• A four-year high school diploma or its educational equivalent and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 keystrokes per minute.
• Openness to a citywide assignment with possible site changes as needed.

Responsibilities

• Prepare draft daily facility reports for the Facility Manager and ensure corrective actions.
• Liaise with the Facility Manager and assist in walkthroughs for facility inspections at Tremont and Morrisania Centers.
• Monitor voter registration forms and public distribution; assist with parking space assignments.
• Respond to complaints and represent the Facility Manager in planning meetings with staff and community groups.
• Assist with safety and health training for custodial staff and provide outreach to communities.

Skills

Clerical experience

Typing 100 wpm

Education

High school diploma or equivalent

Job description

Open to candidates who are permanent

The New York City Department of Health and Mental Hygiene (DOHMH), a recognized leader and innovator in public health and mental hygiene services, seeks a dynamic Part-Time Clerical Associate III to serve as Clerical Support for our District Health Centers.

Duties Will Include But Not Be Limited To

• This is a citywide assignment. Work location can be changed based on the need of the agency.
• The Clerical staff - Prepares draft daily facility reports for Facility Manager, and ensure corrective actions are taken
• Liaison with Facility Manager and assist in walkthroughs for facility inspections at both Morrisania and Tremont District Health Centers
• Monitoring Voter registration forms & Public Distribution
• Works with the custodial team to ensure equipment is maintained and adequate supplies are on site
• Oversee and assist with assigning parking spaces to employees in Tremont & Morrisania Parking lot -Oversee, follow-up and submit Facility Service Requests
• Respond to complaints on behalf of the Facility Manager to ensure satisfaction of program staff and patients
• Assist in Safety & Health training for Custodial Staff.
• Tremont Health Center is designated as one of these sites for Neighborhood Health. Action Centers - Facilitating complaints received from the surrounding communities as they pertain to the district health centers.
• Coordinated program needs in the Neighborhood Action Centers in Tremont & Morrisania District Health Centers
• Provide outreach information to Community Groups and visitors to the building
• Assist the Facility Manager with meeting planner schedule internal and external meetings for the Program staff and Community Groups at both Morrisania and Tremont HC
• Respond to questions from the community and direct calls to appropriate programs
• Assist with the distribution and tracking of voter registration forms/ at Morrisania & Tremont Action Centers
• Represent the Facility Manager at monthly planning meeting with the Program staff; ensure that service request and correspondence flow freely between Program staff and Operations staff
• Update all reports monthly and annually including Standard Operating Procedures Emergency Evacuation Plans Operations Contact
• List for District Health Centers -Work with Facility Manager regarding renovations, and space allotment in the facilities

Why You Should Work For Us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment To Equity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.