Facility Manager

Woodmenlife; Omaha (NE); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Life insurance

Job summary

WoodmenLife is seeking a Facility Manager to lead a team and oversee day-to-day operations at the WoodmenLife Tower in downtown Omaha, NE. The role focuses on workspace productivity, interior maintenance, space management, conference room setup, and parking administration to ensure a safe, efficient work environment for Associates.

You will collaborate with Property Management, manage budgets, coordinate with external contractors, and help drive renovations and relocations as needed.

Qualifications

• Bachelor’s degree or higher in facilities management, business administration, or related field.
• CFM or FMP certifications are strongly preferred.
• Experience in office space planning and utilization.
• Experience managing vendor relationships and budgets.
• Ability to handle security and emergency procedures with sound judgment.
• Proven leadership and crisis response capabilities.

Responsibilities

• Coordinate facility management policies and services to meet quality standards.
• Oversee corporate shipping programs and negotiate vendor pricing.
• Manage external contractors for repairs, security, and maintenance.
• Supervise on-site facility staff and custodial teams.
• Set goals, conduct performance reviews, and foster a safe work environment.
• Coordinate assembly and shipment of products to Sales and Outreach teams.
• Oversee document destruction, data security, and compliance.

Skills

Team leadership

Budgeting

Vendor management

Planning & scheduling

Communication

Problem solving

Education

4-year degree in facilities management or business administration

CFM or FMP certification recommended

Job description

Job Title: Facility Manager

This is an in-office position located at the WoodmenLife Tower in downtown Omaha, NE.

WoodmenLife is looking to hire a Facility Manager to join our team!

This position manages a team of Associates to support the business activities for WoodmenLife involving budgeting, planning, scheduling, coordination, supervision and delivery of materials and services on a day-to-day basis.

This position will focus on workspace productivity, and interior maintenance for the organization. They will manage internal space, furniture, staff, shipping services, organization conference rooms, security card access and parking administration and other business operations to ensure a safe and efficient work environment for WoodmenLife Associates.

WoodmenLife is one of the best places to work in Omaha, with more than 135 years of service rooted in purpose and community. Since 1890, WoodmenLife has been dedicated to helping hardworking Americans secure their families’ financial futures and leave a lasting legacy. As a purpose-driven, not-for-profit life insurance company, our commitment is to our members and the communities they call home.

As a member of the WoodmenLife family, you’ll join others who share a commitment to family, community, and country. We offer a comprehensive benefits package including health, dental, vision, 401(k), life insurance, and more.

Travel (% of work period)

• Within City, as required.
• Possible out-of-state travel for events to assist with set-ups.

Essential Job Functions

• Coordinate functions, policies and protocols within Facility Management to ensure adequate quality of services and delivery of goods to business units.
• Oversight and supervision of corporate shipping programs both within the Home Office and for Sales. Includes negotiation of pricing with vendors, assisting with establishment of shipping accounts for Sales Reps, and billing back business units for express shipping charges. Coordinate with carriers for the delivery and shipment of equipment or products to Home Office including field laptops.
• Coordinating with external contractors for repairs, security, and maintenance, ensuring compliance with service level agreements
• Supervising, mentoring, and directing on-site facility staff and custodial teams.
• Setting goals, conducting performance reviews, and fostering a productive, safe work environment.
• Provide coordination for the assembly and shipment of allocations of new or revised products to Sales and Community Outreach Advisors.
• Manages organization document destruction program to ensure all required compliance issues are met, including the delivery of shred bins. Deals with confidential information and use independent judgment and discretion in decision-making and problem-solving so that work is performed in an ethical and legal manner following organizational policies.
• Assists with the planning, coordination and implementation of renovations and relocations of business units and associates including the set-up of conference rooms.
• Keeps a current inventory of office furniture. Repairs, replaces, or provides new furniture as needed. Maintains extra furniture keys.
• Coordinates security badges and parking agreements for Associates with Property Management.
• Maintains and distributes copy paper, letterhead, break room supplies, etc.
• Acts as an administrator/approver for the building office work order system for WoodmenLife, tenant and building issues.
• Manages contracted expectations of various contractors for custodial, plant maintenance, etc.
• Responsible for Facility Management expenses and capital budgets.
• In conjunction with Property Management, it is responsible for oversight of building supplies, tools, equipment, etc.
• Collaborates with Property Management to develop and direct building emergency evacuation plans and procedures. Coordinates plans with Property Management, Security, Human Resources, Emergency Responders, etc. In the event of a building alarm and evacuation, work with Property Management as first contacts with police.
• Provides directions to architects, designers, project managers, focus groups and various trades in development of the Campus Master Facility Plan.
• Meets expectations for attendance and punctuality in accordance with the expectations established by supervisor and WoodmenLife policy and performs other duties as assigned by management.

Minimum Qualifications

This job requires a background that demonstrates the following minimum knowledge, skills, talents, and traits:

• Prefer 4-year degree in facilities management or business administration.
• Certified Facility Manager (CFM) or Facility Management Professional (FMP) industry credentials highly recommended.
• Experience in office space planning and utilization
• Experience managing vendor relationships
• Ability to deal responsibly with security and emergency procedures.
• Experience in budgeting, risk management, leadership and crisis response.
• Strong interpersonal skills
• Ability to communicate clearly and effectively both verbally and in writing.
• Able to work independently, pay attention to detail, assess priorities, and work well under pressure.
• Ability to manage time and priorities as well as exercising analytical skills to solve problems.
• Ability to maintain highly confidential and sensitive information.

• Engages well with others and passionate about providing an exemplary customer experience.

WoodmenLife will not sponsor applicants for work visas for this position. Applicants must be currently authorized to work in the United States on a full-time basis.

Please ensure your resume includes your current contact information, including:

• Full name
• Phone number
• Email address
• Current city and state of residence

As part of WoodmenLife’s employment process, candidates will be required to complete a criminal background check, credit check (when required for position), fingerprint check (when required for position), drug screen and reference checks. Any offer of employment will be contingent upon successfully passing the above.

WoodmenLife is welcoming to all regardless of background and beliefs. WoodmenLife respects every associate’s unique perspective and contribution. We are committed to creating an environment that values differences, and creates opportunities for growth, leadership and service. This commitment includes providing equal opportunity in recruitment, employment and promotion, training and community outreach. WoodmenLife is also dedicated to strengthening the communities in which its employees live.

APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED. WoodmenLife is equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.