FACILITY MANAGER

Niagara Frontier Transportation Authority; Buffalo (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The Niagara Frontier Transportation Authority seeks a property management leader to operate and manage NFTA facilities and commercial properties. You will oversee maintenance staff, external contractors, and tenant relations across multiple NFTA sites, ensuring safety, regulatory compliance, and timely project delivery.

Responsibilities include budgeting, preventive maintenance, leasing administration, and supervision of the property management team to protect assets and public safety.

Qualifications

• Bachelor of Science Degree required and five (5) years of experience in building or facility management; three (3) years supervisory experience.
• Ten (10) years of experience in building or facility management with three (3) years supervisory experience may be substituted for the degree requirement.

Responsibilities

• Assist in Administration and Management of Property Department, including maintenance objectives and policies.
• Oversee preventive maintenance programs and manage maintenance, repair, renovation, and remodeling activities.
• Plan and administer facility maintenance budgets and long-range capital improvement programs.
• Manage leasing and rental of NFTA properties, market space, secure tenants, and administer leases.
• Direct real estate activities: negotiation, acquisition, leasing, licensing, easement, and other property transactions.
• Review contracts, leases, work orders, invoices, and project documents for compliance.
• Oversee surplus property program and documentation per NYS Public Authority Law.
• Maintain communication with tenants, employees, contractors, and service staff.

Skills

Building systems

HVAC

Budgeting

Contract negotiation

Real estate leases

Communication

Supervisory management

Education

Bachelor of Science Degree

Job description

WORK OBJECTIVE:

This position operates and manages commercial properties, facility maintenance staff, and outside contractors for select properties throughout the NFTA such as; 485 Cayuga Road, 247 Cayuga Road, 235 Aero Drive, 175 Aero Drive, and Erie & Niagara County right of ways. This position is responsible for ensuring these facilities are in good working order by maintaining HVAC, plumbing, electrical systems, egress, building envelope, and responding to tenant requests. Responsibilities include the protection of the public, employees, and major capital investments by instituting and maintaining facility safety and environmental quality controls. This position requires the ability to assume a strategic perspective when examining the department and the entire organization.

ESSENTIAL FUNCTIONS:

• Assist in Administration and Management of Property Department, including establishment of maintenance objectives, defining the scope of maintenance activities, developing maintenance criteria and standards, leading maintenance projects, and establishing and implementing departmental policies and procedures.
• Assign, coordinate, and oversee preventive maintenance programs, including planning, technical reviews, goal setting, and the organization and direction of maintenance, repair, renovation, and remodeling activities for buildings and facilities.
• Plan, develop, and administer facility maintenance budgets and long range capital improvement programs. Establish preventive maintenance programs, spare part inventories, resource requirements, project schedules, and controls for maintenance and capital projects, including providing overall technical direction, supervising work, and selecting and managing term contractors.
• Manage the leasing and rental of NFTA properties by marketing available space, identifying and securing qualified tenants, negotiating and administering lease agreements, enforcing lease terms, and ensuring that leased premises are properly maintained and secured.
• Administers and directs all real estate activities and functions, including negotiation, disposition, acquisition, leasing, licensing, easement, and other transactions involving land and property interests.
• Makes procedural and operational recommendations.
• Administer and oversee the NFTA’s surplus property program, including the identification, evaluation, marketing, disposition, and documentation of surplus real estate and other property assets in accordance with NYS Public Authority Law requirements.
• Maintain frequent and effective communication with tenants, employees, contractors, and service staff.
• Review, evaluate, and approve or recommend action on contracts, leases, agreements, work orders, project documents, invoices, reports, and other property and facilities-related transactions.
• Plans, directs, and supervises related administrative and clerical work, maintains public records and reports related to the department.
• Must be familiar with federal, state, and local regulations and codes regarding construction projects.
• Review, process, and approve maintenance contracts, progress payments, change orders, progress reports, project documentation, and related control procedures to ensure compliance with contractual requirements, project budgets, schedules, and applicable NFTA policies and procedures.
• Assure NYS Building and Standards code compliance associated with existing, rehabilitation, and modifications to property facilities.
• Assure projects meet safety standards and operational requirements.

KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of standard methods, practices, materials, tools, equipment, and regulations pertaining to building, mechanical, electrical, air conditioning and other technical trades.
• Knowledge of occupational hazards, safety precautions and effective management techniques. Ability to effectively communicate both verbally and written.
• Knowledge of principles and procedures of budget preparation and record keeping.
• Knowledge of office automation, network administration, information processing principles and practices. Ability to establish and maintain effective working relationships with contractors, employees, and department heads.
• Knowledge of real property contracts and leases. Ability to deal tactfully and effectively with government officials, employees, and the general public. Ability to understand technical documents relating to property. Ability to plan, assign, and direct the work of the Property Management staff.
• Excellent customer service skills such as; responsive, clear & accurate communication, respectful and problem solving.

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS:

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

MINIMUM QUALIFICATIONS:

A Bachelor of Science Degree with five (5) years of experience in building or facility management, including three (3) years of supervisory experience, OR ten (10) years of experience in building or facility management, including three (3) years of supervisory experience.

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity EmployerAll people with disabilities are encouraged to apply.