FACILITY MAINTENANCE COORDINATOR

Storage Asset Management; York (York County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Dynamic culture

Clear path for advancement

Competitive pay with bonus potential

Paid time off

Paid maternity and paternity leave

Healthcare and 401(k)

Disability insurance

Dental Insurance

Job summary

Storage Asset Management in York, PA is seeking an Administrative Coordinator to support facility maintenance operations, track work orders, vendors, and projects, and assist with budgeting, reporting, and acquisitions transition.

You will collaborate with the Director of Facilities Maintenance, field teams, finance, IT, and internal departments. MaintainX and MS Office expertise are essential; strong written communication and ability to work independently are required.

Qualifications

• Minimum 3 years administrative support experience; construction or maintenance background preferred.
• Intermediate Excel and PowerPoint experience.
• Experience with Microsoft Office products and strong written communication.

Responsibilities

• Coordinate facility maintenance work orders, vendors, and projects; support budgeting and reporting.
• Assist in due diligence and transition for acquisitions; ensure documentation (contracts, COIs, W-9, liens) is complete.
• Provide guidance on MaintainX usage and generate reports for leadership.

Skills

Administrative support

Excel

PowerPoint

Written communication

Independent worker

Education

High school diploma with post-secondary education desired

Tools

MaintainX

Microsoft Office Suite

Tableau

FM dashboard

Monday.com

Job description

Storage Asset Management is a property management and consulting company that specializes in self-storage. With over 70 years of executive industry experience, SAM employs an incredible team of employees on every level. Voted Best Places to work in PA 2021, 2022, 2023, 2024, and 2025!

Storage Asset Management is proud to have over 900 employees at the store, regional and corporate office level.

Summary: This position is responsible for coordinating the company’s facility maintenance operations, ensuring work orders, vendors, projects, and preventative maintenance activities are organized, tracked, and completed efficiently. This role serves as a key communication link between the Director of Facilities Maintenance, Facilities Managers, field teams, vendors, and internal departments, while supporting budgeting, reporting, and maintenance initiatives. This coordinator also plays an important role in the due diligence and transition process for new acquisitions, helping ensure facilities’ needs are identified and addressed from the start.

Benefits of Joining SAM:

• A dynamic company with an award-winning culture
• A clear path for advancement within our thriving company
• Competitive pay with bonus potential
• Paid time off
• Paid maternity and paternity leave
• Comprehensive healthcare and 401(k) plan
• Short-Term & Long-Term disability insurance
• Dental Insurance

Essential functions of the role that can be performed with or without reasonable accommodation.

• Knowledge of the MaintainX program
• Knowledge of Microsoft Office Suite, Tableau, FM dashboard and Monday.com
• Collaborate with Director of Facilities on needed escalations to RVPs and DDs.
• Collaborate with finance/accounting on SAM Project Management Fees to ensure accuracy, invoicing and timely payment.
• Collaborate with FP&A on required reporting for Director, Clients, FMs, as needed.
• Collaborate with the IT department and Field OPS Coordinator on MaintainX for new user setup, new store setup and needed improvements to the platform for ease of use, improved functionality
• Provide guidance to Store Managers and District Managers on the MaintainX system after initial training is completed.
• Tracking progress of work orders in MaintainX for timely completion – generate reports for the Director of Facilities Maintenance.
• Work with necessary teams to ensure the necessary forms are in place for projects before work starts ( contracts/agreements, COI, W-9, Lien Wavers, etc.)
• Collaborate with the Accounting Department to upload payment proof for all Capital Improvements and ensure all property work orders are entered appropriately in MaintainX
• Collaborate & validate information for the Cap Ex invoices to be submitted to accounting for processing.Including checking invoices to bid/proposal amounts, confirming owner approval and confirmation of where funds are to be taken from.
• Supply clients with invoice and payment information, reports and other information as requested.
• Collaborate with the Training Department to create SOP’s for MaintainX and invoice procedures.
• Help direct any contractor Capital expense billing error to the right department within SAM
• Administrative support of facility team as needed.
• In office scheduling requirements are determined by your supervisor and are subject to change at any time.
• Additional duties as assigned

Education and/or Experience Requirements:

• Minimum of 3 (three) years administrative support experience.Construction or maintenance experience preferred.
• Intermediate Excel experience and Power Point experience.
• Experience using Microsoft office products.
• Excellent written communication skills.
• Problem solver with attention to details.
• Ability to work independently
• High school education with post-secondary education desired.

Language Skills: Must be fluent in speaking and writing the English language.

Work Hours: In a typical week, this position requires regular and predictable attendance. May include additional or overtime hours as needed.

Work Environment: This work is usually performed indoors with normal noise levels and minimal exposure to hazardous conditions. Employees in this position are required to reside in a state where SAM is registered to conduct business.

SAM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, genetic information, disability, age, veteran status, and other protected statuses as required by applicable law.

Travel Required

Yes .

Storage Experience

Novice

Maintenance

Novice

Excel

Intermediate

PowerPoint

Intermediate

Education

Preferred

Some post college or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.