Facility Billing Specialist: Contract-Based Invoicing

Allegiance Mobile Health; Spurger (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Allegiance Mobile Health seeks a Facility Billing Clerk to ensure accurate invoicing in line with facility contracts, monitor aging balances, and proactively pursue timely payment. You will review contract terms, apply rates, and resolve discrepancies before submission.

Strong attention to detail and customer service are essential for success in this role. Ideal candidates have at least 9 months in medical office billing or collections and proficiency with MS Office and billing systems.

Qualifications

• High School Graduate or equivalent.
• Minimum of 9 months experience in a medical office setting.
• Prior experience with contract-based billing, facility billing, or collections/aging follow up preferred

Responsibilities

• Reviews all facility invoices for accuracy against negotiated rates and contract provisions prior to invoicing, ensuring billed amounts, service dates, and volumes reconcile to the underlying contract terms.
• Maintains a working knowledge of each assigned facility contract, including rate schedules, billing frequency, invoicing requirements, payment terms, and any facility-specific billing stipulations or exceptions.
• Applies contract terms correctly when generating invoices, and escalates discrepancies between contracted rates and billed amounts for resolution prior to submission.
• Reviews and bills claims that were denied by the primary payer, determining facility responsibility in accordance with contract terms.
• Prepares and sends out monthly facility invoicing in accordance with each contract's billing schedule and required format.
• Regularly reviews the aging report to identify past-due facility accounts, prioritizing follow-up based on balance size, age, and contract payment terms.
• Conducts proactive, ongoing follow-up with facilities on outstanding balances, via phone and written correspondence, to secure timely payment and resolve any billing disputes.
• Documents all collection and follow-up activity on facility accounts, including payment commitments, disputes, and resolution status.
• Identifies accounts with recurring payment delays or disputes and escalates to the Billing Manager.
• Responds to facility inquiries regarding invoices, balances, and contract terms in a timely and professional manner.
• Updates rates and billing parameters in the billing system per contract specifications, ensuring changes are applied accurately and effective as of the correct contract date.
• Adheres to company policies and procedures.
• Other duties as assigned.

Skills

Contract review & analysis

Billing & collections

Data entry

Customer service

MS Office

Billing systems

Attention to detail

Phone communication

Education

High School diploma or equivalent

Tools

MS Excel/Office

Billing software

Job description

Allegiance Mobile Health seeks a Facility Billing Clerk to ensure accurate invoicing in line with facility contracts, monitor aging balances, and proactively pursue timely payment. You will review contract terms, apply rates, and resolve discrepancies before submission.

Strong attention to detail and customer service are essential for success in this role. Ideal candidates have at least 9 months in medical office billing or collections and proficiency with MS Office and billing systems.