Facility Administrator (966)

ABC Supply; Beloit (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Disability insurance

Life insurance

Paid vacation

Paid holidays

Paid sick days

Flexible spending account

Job summary

ABC Supply seeks a facilities project administrator to define roles, establish responsibilities, and drive performance across multiple construction projects nationwide.

You will manage contracts, review funding, verify insurance, coordinate documentation, and support field teams to ensure on-time completion, compliance and accurate invoicing. Proficiency in Microsoft Office, Smartsheet, and database tools is required to succeed in a fast-paced, employee-first culture.

Qualifications

• Proficiency with MS Office, Smartsheet and databases is required.
• Strong communication across levels of management is essential.
• Ability to multi-task and prioritize in a fast-paced environment.
• Concise and direct in directing internal and external teams.

Responsibilities

• Manage construction contracts as assigned.
• Review funding approvals and contract submissions for compliance.
• Coordinate contract documents and certificates of insurance for contractors.
• Enter and monitor insurance certificates and maintain document retention.

Skills

Microsoft Office

Smartsheet

Database experience

Communication skills

Multitasking

Conciseness

Tools

Microsoft Office Suite

Database software

Job description

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.Overall Responsibility:Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.Essential Duties and Activities:Construction contracts as assignedParticipates in and understands projectsReviews internal funding approvalReview contract submission for compliance, works with internal teams on any discrepancies or concernsCoordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where neededEntry of insurance certificates for associated contractors, monitor validity through life of projectDistributes to applicable parties for signature when necessaryFollow document retention process for contracts and associated documentsManages contract and legal requirements during constructionDeals with contract discrepancies, deviations, or updatesEnsures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as neededSubmit requests to accounting for payment with approval documentsReviews incoming contract change orders for content and any associated documentation, routes to associated contract specialistAcquires adequate breakdown and documentation for contract change orders when requiredFollows up on project status when necessaryInspectionsReview, identify, track, and report on inspections submitted by field in E MaintAnswering phone calls and assisting with problem resolution on facility issuesProviding administrative support, guidance and training to fellow associates and fieldOther duties as assignedPersonal Traits & Professional AttributesMicrosoft, Smartsheet proficientDatabase experienceAbility to communicate with many levels of management and within our hierarchyMulti-tasking – capable of setting priorities based on urgencyMust be concise and able to direct internal and external associates with clear directionPersonable, knowledgeableBenefits may include:Health, dental, and vision coverage - eligible after 60 days, low out of pocket401(k) with generous company match - eligible after 60 days, immediately vestedEmployer paid employee assistance programEmployer paid short term and long-term disabilityEmployer paid life insuranceFlex spendingPaid vacationPaid sick daysPaid holidaysEqual Opportunity Employer / Drug Free WorkplaceABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.