Air Logistics Facility Administrative Assistant

Worldwide Flight Services (WFS); Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

DailyPay access

Awards & Recognition through Awardco

Comprehensive health options

Travel discounts

Wellness programs

401k plan

Internal mobility opportunities

Job summary

Worldwide Flight Services (WFS) is seeking a detail-oriented office administrator in Austin to manage mail, correspondence, and general administrative duties onsite. You will support payroll processes and HR data entry, ensuring accuracy and timely entry across systems.

The role requires strong MS Office skills, Excel proficiency, and excellent communication. You will work rotating shifts, including weekends and holidays, contributing to a fast-paced office environment.

Qualifications

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office; strong knowledge in Excel.
• Ability to work rotating shifts including weekends, holidays, and days off.

Responsibilities

• Reads and routes incoming mail and prepares outgoing mail and correspondence.
• Supports Payroll with Time & Attendance data and payroll entries.
• Enters new employees into time systems and coordinates punch issues.
• Coordinates benefit enrollment periods and communicates HR updates.
• Monitors supplies, assists with equipment maintenance, and handles general admin tasks.
• Participates in related special projects as needed.

Skills

Typing 45 WPM

MS Office

Excel proficiency

Verbal & written communication

Time management

Education

Bachelor's degree preferred

Tools

MS Office

Excel

Job description

Take a Huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 of the finest professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with us opens up a world of opportunities to develop your existing skills, to learn new skills, and to experience working with different customers and cultures with the sole aim of always delivering a world-class service. WFS provides a full-service capability that includes Aviation cargo, Airline passenger, and Aviation ramp services. Our team of people is highly trained, highly skilled, and confident airport service professionals who are supported by local training and development. We are passionate, capable, and always willing to explore new opportunities presented by customers all over the world.

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations in 27 countries on 5 continents. Are you ready to take off on your next career with us?

Job Summary

Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. Prepares cash deposits, where applicable. Composes and types routine correspondence. Answers, routes and screens telephone calls to appropriate individuals. Greets walk in traffic and scheduled visitors and escorts to appropriate area or person. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance.

Responsibilities

• Provides customer billing support and weekly stats support.
• Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
• Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
• Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
• Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals.
• Participate in any related special projects or tasks that may arise

Minimum Requirements

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.

Preferred Skills

• Ability to read, write, fluently speak and understand the English language
• Ability to handle the stress of a fast-paced eight-hour shift.
• Ability to learn PC skills and apply knowledge.
• Ability to concentrate on detail
• Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
• Ability to prioritize and meet time sensitive deadlines
• Ability to work both independently and in a collaborative environment
• Attention to detail and exceptional organizational and time management skills

Physical Requirements/Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and/or below shoulder.
• Handle/grasp documents or office equipment.
• Sit and/or stand for short or extended periods of time.
• Lift/carry/move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.