Facilities & Workplace Operations Specialist

ONEOK, Inc.; Midland, Northern (TX, KY); Hybrid; USD 46,000 - 70,000; Full time

Job summary

ONEOK, Inc. is seeking a facilities specialist to support day-to-day office operations, security, and coordination of meetings and events. You will work with employees, visitors, vendors, and leadership to ensure a welcoming and secure workplace.

The role involves managing mail, supplies, access systems, and vendor relationships while assisting with onboarding and engagement programs. Strong organization and communication are essential for success.

Qualifications

• Experience in office administration or facilities coordination.
• Knowledge of vendor coordination and security/access control basics.
• Proficiency with Microsoft Office and scheduling software.
• Strong customer service, communication and event coordination skills.

Responsibilities

• Deliver and pick up mail and packages multiple times daily.
• Maintain and verify invoices and requisitions.
• Manage office supplies inventories and break room items.
• Coordinate vendor services and deliveries to maintain operations.
• Inspect common areas for cleanliness and functionality.
• Submit and track facility maintenance requests with building management.
• Administer employee and visitor badge access per security policies.
• Assist with onboarding, meetings, and event logistics.
• Support engagement activities and workplace programs.
• Coordinate meetings including room setup and catering.

Skills

Organization

Multitasking

Problem solving

MS Office

Office scheduling

Customer service

Communication

Meetings coordination

Tools

MS Office Suite

Access control systems

Job description

ONEOK, Inc. is seeking a facilities specialist to support day-to-day office operations, security, and coordination of meetings and events. You will work with employees, visitors, vendors, and leadership to ensure a welcoming and secure workplace.

The role involves managing mail, supplies, access systems, and vendor relationships while assisting with onboarding and engagement programs. Strong organization and communication are essential for success.