Facilities Support Intermediate

Datasoft Technologies, Inc.; Conshohocken (Montgomery County); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid Holidays/PTO

Medical/Dental Insurance

Vision Insurance

Short/Long Term Disability

Life Insurance

401K

Job summary

DataSoft Technologies, Inc. is seeking a Facilities Support Intermediate for an onsite role in Conshohocken, PA. The position is a long-term contract with 40 hours per week, Monday through Friday with specific shifts and a daily lunch break.

Responsibilities include light maintenance, IT-related setup, mailroom duties, kitchen and supply management, and coordination with vendors. The role requires strong MS Office skills and basic tool knowledge, with safety and security duties also involved.

Qualifications

• Must be able to lift 60lbs and perform light maintenance
• Strong working knowledge of computers including full Microsoft Office suite
• Some working knowledge of basic tools used for light maintenance (level, drill, tape measure)
• Some basic technology/IT knowledge (monitor installs, docking stations, AV testing)

Responsibilities

• Perform light maintenance and repairs in the office; coordinate vendor visits when needed
• Handle mailroom duties and shipping/receiving with proper labeling and tracking
• Stock and monitor office supplies and kitchen/coffee areas; ensure cleanliness and safety
• Assist with printer/plotter issues and on-site tech support
• Support reception coverage and front-desk operations as needed
• Review and process invoices; coordinate with AP for accuracy
• Communicate with building management on safety and facility issues
• Assist with safety programs and office-wide drills and trainings
• Maintain record tracking for HSE and sustainability efforts
• Coordinate security tasks including ID badges and access control

Skills

Microsoft Office

IT knowledge

Light maintenance tools

Lifting 60 lbs

Tools

Tools for maintenance

Printer/plotter knowledge

Job description

Facilities Support Intermediate

Onsite: Conshohocken, PA

About The Job

• Duration: Long term Contract (possibility of extension)
• Location: - Onsite: Conshohocken, PA.
• Work Hours : 7am to 4:30pm Mon - Thurs w/30 min lunch, 7am to 11am on Fri - it will be 40 hours per week
• Pay rate: Hourly, depending on experience
• Job ID: 24845

Responsibilities

• Maintenance, handle light maintenance requests for the office (tightening a loose leg, repairing/replacing a chair arm or caster, plunging a toilet, turning off the water from a leak etc), inspect/review concerns, attempt to resolve/fix/repair, if possible, if not fwd request to LL/Fac Maint to further request for tech/vendor, coordinate vendor arrival & onsite visit, f/u & monitor until issue is resolved & update the tracking log throughout the process
• Some basic technology/IT knowledge, installing monitors, installing/connecting docking stations, testing & troubleshooting workstation equipment, testing/troubleshooting AV equipment in conf rooms, replacing cords/cables, troubleshooting small user needs, directing ppl to IT chat, IT 800# & help hub ticket system, ordering replacement IT items for desks as needed
• Mailroom duties, receiving mail, contacting participants, weighing/sending out mail & packages occasional trip to post office, using Fedex account w/proper account coding, creating labels & packing up shipments to go out, taking to fedex box. Receive packages from fedex, UPS, USPS, Amazon & coordinate p/u w/employee & secure until retrieval
• Kitchens, unloading & running dishwashers, stocking kitchens each day, monitoring stock levels & placing supply order. Reviewing/reconciling delivery ticket to order placed, then to invoices of orders for accuracy. Wiping down kitchens as needed, emptying coffee packets, straightening up kitchen area midmorning & end of day. Handle repairs & maintenance as appropriate, coordinating coffee vendors for machines, replacing refrigerator filters when necessary, keeping on top of cleanliness & issues as they appear and proactively, responding quickly to a complaint or potential safety issue (leaking water etc)
• Xerox/Canon, refill printers’ w/paper daily, monitor stock levels & place order as necessary. Assist people with learning to use the printers & plotters themselves. Point of contact for printer/plotter issues/breaks/fix needs, handling technicians when on site. Handle stock levels for toner as needed.
• Office Supplies, stock office supplies as needed in cabinet, track supply levels & report when an order needs to be placed.
• Track Record, monthly office safety tracking tool, handle monthly completion of track record platform that includes duties like checking fire extinguisher tags, ensuring updates are done for HSE docs, ensure we’re up to date inspections, filters etc, uploading invoices/receipts & confirmations of annual safety training & drills as they are due etc
• OSTT - Sustainability tracking tool for office, save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month for Jacobs to monitor our utility consumption & quantify our shred/recycle efforts.
• Reception desk back up coverage, answering door for breaks and vacation time, helping visitors get in & following front desk procedures, ensuring catering gets where it’s supposed to go. Provide excellent customer service, helping employees & visitors get acclimated in the office.
• Invoices, receive & review invoices to verify for accuracy, scan/save invoices in vendor folders using established file name format, submit invoices to AP if accurate.
• Communicate with office staff and property managers via email and/or signage for any bldg. issues, safety issues, janitorial issues as appropriate. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting “out of order, service call has been placed” signs etc
• HSE partner for office, training provided, includes being a floor warden & assisting during emergency evac drills, becoming 1st aid/cpr/aed trained when able, being informed & knowledgeable of HSE plans, HSE & emergency procedures, being a backup lead for HSE events that may occur at our bldgs., acting & prioritizing the safety of ppl in our space.
• Security includes ensuring the security of the physical office space in accordance with security guidelines; ID badge creation and recovery, access card and visitor management, daily headcount report, employee vehicle parking file, communication regarding emergencies.
• Office support, professional on hand customer service support for office needs which can include, setting up for company picnic, blocking parking areas w/cones, being point of contact for table rental company, adding trash/recycle cans as needed, addt’l chair set ups for mtgs, conf room changes to room, adding tables when needed. This role is always evolving to meet the high needs of our ever-changing office.

Qualifications

• Must be able to lift 60lbs, bend, carry, climb a ladder when needed, must have reliable all-weather transportation as this is an in-person facilities support role M-F
• Must have good working knowledge of computers including full Microsoft suite, Teams, Outlook email & calendars, access card photos, converting/updating/editing files in PDF, good working knowledge of excel
• Some working knowledge of using tools: level, drill gun, tape measure etc for light maintenance
• Some basic technology/IT knowledge (monitor install, docking station set up).

About our Company

DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

• Paid Holidays/Paid Time Off (PTO)
• Medical/Dental Insurance
• Vision Insurance
• Short Term/Long Term Disability
• Life Insurance
• 401 (K)