Facilities Support Administrator

Smith+Nephew; Fort Worth (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401k Matching Program

Tuition Reimbursement

Paid Holidays

Flexible Personal/Vacation Time Off

Medical, Dental, Vision

Job summary

Smith+Nephew is seeking a proactive Facilities Support Administrator to manage day-to-day workplace operations, ensure a safe and compliant environment, and provide front-of-house support for employees, visitors and contractors. You will coordinate office services, maintain facility records, manage access and supplies, and assist with health, safety and environmental initiatives across the site.

A High School diploma and 4+ years in facilities or corporate support are required, with proficiency

Qualifications

• High School Diploma or equivalent and 4+ years of experience in facilities administration, office administration, workplace services, or related corporate support environment.
• Proficiency with Microsoft Office applications, including Excel, Word and PowerPoint.

Responsibilities

• Manage front-of-house services, including visitor management and reception-related activities.
• Coordinate meeting room bookings and room setup requirements.
• Maintain site records, documentation, notices, certificates, and signage.
• Support the Facilities Manager with day-to-day facilities operations and projects.
• Assist with the management and supervision of facilities service contractors.
• Support HSE programs and initiatives and report safety concerns.

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Life Unlimited. At Smith+Nebhew, we design and manufacture technology that takes the limits off living. We are seeking a proactive and customer-focused Facilities Support Administrator to support the day-to-day operations of our workplace and help maintain a safe, compliant, and efficient working environment. This role is responsible for a wide range of administrative and facilities-related activities, ensuring employees, visitors, and contractors experience a well-managed and professional workplace. The successful candidate will provide front-of-house support, assist with workplace services, maintain facility records, coordinate office resources, and support health, safety, and environmental (HSE) initiatives across the site.

What will you be doing?

Facilities Administration

• Manage front-of-house services, including visitor management and reception-related activities.
• Support housekeeping and security service coordination.
• Conduct routine site inspections and report any issues requiring attention.
• Manage office mail and courier services.
• Coordinate employee and visitor access control arrangements.
• Maintain site records, documentation, notices, certificates, and signage.
• Support the Facilities Manager with day-to-day facilities operations and projects.
• Assist with the management and supervision of facilities service contractors.
• Maintain facility-related records and lists, including:
• First Aid Responders and Emergency Wardens
• Security card access information
• Vehicle registrations
• Locker assignments

Office & Workplace Support

• Order and maintain office supplies and workplace consumables.
• Coordinate meeting room bookings and room setup requirements.
• Restock office and café consumables as needed.
• Arrange the purchase of small-value materials required for facility maintenance and operational tasks.
• Organize and coordinate meetings, events, and workplace activities.
• Maintain facility-related records and lists, including:
• First Aid Responders and Emergency Wardens
• Security card access information
• Vehicle registrations
• Locker assignments
• Help ensure facility assets meet business, operational, and legal requirements.

Health, Safety & Compliance Support

• Support site health, safety, and environmental (HSE) programs and initiatives.
• Report safety concerns and non-compliance issues.
• Monitor and replenish first aid supplies.
• Communicate HSE and emergency information to visitors attending the site for the first time.
• Assist with emergency preparedness activities, including evacuation and shelter-in-place procedures.

What you need to be successful?

• High School Diploma or equivalent and 4+ years of experience in facilities administration, office administration, workplace services, or a related corporate support environment.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience with data entry, report preparation, and managing correspondence through various software applications.
• Previous experience working in a corporate office environment.

Preferred

• Additional education, certification, or training in Office Administration, Business Administration, or a related field (Certificate, Diploma, BBA, MBA, or equivalent).
• Experience supporting workplace facilities, office management, or administrative operations.

You. Unlimited!

• Inclusion and Belonging- Committed to Welcoming, Celebrating and Thriving on Inclusion and Belonging, Learn more about Employee Inclusion Groups on our website (https://www.smith-nephew.com/ ).
• Your Future: 401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement
• Work/Life Balance: Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day
• Your Wellbeing: Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program
• Training: Hands-On, Team-Customized, Mentorship
• Extra Perks: Discounts on fitness clubs, travel and more!

Smith+Nebhew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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