Facilities Sr Coordinator

CBRE; Sunnyvale (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

CBRE is seeking a Facilities Sr. Coordinator in Sunnyvale to coordinate clients, vendors, and contractors ensuring complex work orders are completed efficiently. This role supports Facilities Management and assists Property Managers with repairs and investment plans.

You will communicate with landlords and service providers, schedule repairs, review work order data, and maintain accurate documentation across departments. Strong MS Office skills and organizational abilities are essential.

Qualifications

• Must have strong communication and interpersonal skills.
• Ability to follow procedures and work with multiple stakeholders.
• Good problem-solving and organizational abilities.

Responsibilities

• Directly coordinate between landlord, tenants, and service providers to ensure procedures are understood and followed.
• Schedule repairs based on work order requests.
• Review data from work order reports to track performance and progress.
• Maintain accurate work orders, proposals, and department files submitted by vendors.
• Coordinate office and parking space allocations and present information to teams.

Skills

Communication skills

Problem solving

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

About The Role

As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You'll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).