Facilities Specialist I/II

Washington Trust Bank; Spokane (WA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Work/Life balance

Job summary

Washington Trust Bank is seeking a Facilities Specialist to handle a broad range of duties, from vehicle maintenance and space planning to coordinating service vendors and remodel projects. The role requires strong multitasking, organization, and analytical skills to maintain safe, efficient facilities in Spokane, WA.

Ideal candidates will have 3–5 years of direct facilities experience, excellent communication, and the ability to work independently or as part of a team.

Qualifications

• 3–5 years of direct facilities experience preferred.
• Demonstrates organizational and analytical skills with strategic thinking.
• Strong customer service, communication and interpersonal skills.

Responsibilities

• Schedules maintenance for bank vehicles and coordinates servicing.
• Tracks vehicle maintenance history and ensures legal registrations.
• Manages remodel projects and service contracts with vendors.
• Receives and dispatches service requests and after-hours facility emergencies.
• Oversees complex facility workflows to ensure timely completion and accuracy.
• Monitors and analyzes department processes to improve efficiency.

Skills

Organization

Analytical thinking

Communication

Vendor management

Project coordination

Budget awareness

Tools

Bank software

Microsoft Word

Excel

Database management

Job description

The Facilities Department has a unique opportunity for a skilled Facilities Specialist. The Facilities Department is a very fast paced area where you could spend the morning performing vehicle maintenance, at the computer entering bills and placing service calls after lunch and do space planning for a department reconfiguration in the late afternoon. This person will enjoy a great deal of variety in their workday that will utilize their expert multi-tasking, organization, communication and analytic skills. Our facilities have complex and varied requirements, and the Facilities Specialist will know them all.

Essential Functions

• Schedules maintenance for all bank vehicles including the regular cleaning/washing of vehicles.
• Tracks vehicle maintenance history.
• Ensures all vehicles are legally registered as required.
• Proactively manages bank facilities as assigned to achieve professional and safe standards.
• Manages all aspects of remodel projects as assigned.
• Answers all facilities related calls and responds to after-hours emergencies related to bank facilities.
• Receives service requests for buildings and equipment and determines appropriate action including the authorization and dispatch of service vendors as necessary.
• Manages outside vendors involved in facilities. Negotiates, approves and maintains multiple service contracts with various types of service vendors.
• Maintains a current service vendor list.
• Coordinates employee and department re-locations
• Purchases furniture, fixtures and equipment.
• Reconciles and approves service invoices.
• Coordinates and oversees complex facilities workflows within the Bank to ensure accuracy and timely completion of functions.
• Reviews overall operational systems and procedures for department.
• Coordinates with outside departments to solve technical facility problems.
• Performs and/or delegates tasks as needed or required to ensure department objectives are met.
• Manages resources within annual budget for ongoing operations with the implementation of new strategies to achieve service level agreements, department goals and budget goals in an effective and efficient manner.
• Promotes continuous improvement of facility safety, environmental practices and waste reduction opportunities; must be innovative and stay current on energy improvements and green technologies.
• Develops processes or techniques that increase effectiveness and result in time savings for department and Bank.
• Performs ongoing maintenance of current desk procedure manuals for all duties in department including those used as a Business Continuity Plan or Disaster Recovery resource.

Requirements

• Valid driver's license and acceptable driving record.
• Knowledge of facilities/property management, contract negotiation, property development, and construction with 3-5 years of direct experience preferred.
• Demonstrates organizational and analytical skills, strategic thinking and ability to work collaboratively or independently.
• Uses judgment, experience, and job knowledge to resolve complex daily problems affecting workflow and goal achievement.
• Strong customer service, communication and interpersonal skills to work collaboratively with diverse groups of people in a team environment.
• Strong system and process analysis skills, and the ability to recognize process improvement opportunities and recommend positive courses of action.
• Proficient PC skills to navigate Bank software, including word processing, spreadsheets, database, desktop information management, Internet, and related applications.
• Ability to use independent judgment in deciding methods and needs of analysis.
• Problem solving skills and the ability to recognize and research variances.
• Regular, reliable attendance is required.

Compensation:

Facilities Specialist I: $22.50 - $33.75
Facilities Specialist II: $24.45 - $36.71

The compensation range represents the low and high end of the base compensation range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.

What Our Culture Can Offer You

Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.

Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outlined by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.