Facilities Specialist

University of Minnesota; Saint Paul (MN); On-site; USD 28,000 - 30,000; Part time

Job summary

The University of Minnesota in Saint Paul seeks a Facilities Specialist to support Housing and Residential Life across 12 buildings. You will assist with asset inventories, decommissioning planning for Bailey Hall and Bailey Dining, and ensure service level agreement compliance through regular walkthroughs and documentation.

Ideal candidates have operational/administrative experience, strong communication, and customer service skills, with proficiency in computers and collaboration across

Qualifications

• Operational or administrative experience.
• Experience working with computers.
• Experience providing customer service.
• Strong communication skills and ability to correspond effectively.

Responsibilities

• Coordinates the assessment of the condition and future destination of HRL furniture, fixtures, and equipment in Bailey Hall.
• Participates in the HRL Bailey Decommissioning planning team.
• Collaborates with Contract Administration team members regarding Bailey Dining decommissioning.
• Conducts regular building walkthroughs to assess existing conditions and perform custodial and maintenance inspections to ensure expectations of the service level agreement are met.
• Creates and maintains records pertaining to furniture, fixtures and equipment; records changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales
• Interacts with the University Capital Equipment Manager to ensure assets are accounted for and reported according to policy; assures completion and submission of the annual asset inventory for furniture, fixtures and equipment; and rectifies or provides documentation for variances
• Collaborate with residence hall management teams, Hall Operations, Contracts, Assignments & Billing, Residential Life, Facilities Management, Conference & Event Services, and other HRL partners.
• Meet regularly with the Director of Housing Facilities and the Assistant Director of Housing Properties.
• Collaborate with Housing Facilities staff on projects and operational initiatives.
• Participate in departmental meetings and training as appropriate.
• Perform other related duties as assigned.

Skills

Operational experience

Administrative experience

Computers

Customer service

Communication skills

Job description

About the Job

This position serves in the Facilities unit within Housing and Residential Life (HRL) and provides support for 12 residential buildings. The Facilities Specialist assists the Director of Housing Facilities and the Facilities Support Manager with monitoring the service level agreement between Facilities Management and Housing and Residential Life; assists with the evaluation and distribution of all HRL furniture, fixtures and equipment related to the Bailey Hall and Bailey Dining closure; and assists with a number of facilities-related projects. Work is performed under the direct supervision of the Director of Housing Facilities.

Location and Work Environment

• Work is typically performed inside, but occasionally, will need to go outside or into confined spaces. Work requires significant mobility and interaction within multiple building locations on a daily basis.
• This is a temporary position and candidates can only work 67 days per calendar year.

Work Schedule

• M-F 8hr shift between 7:00am and 4:30pm

Primary Responsibilities

• Coordinates the assessment of the condition and future destination of HRL furniture, fixtures, and equipment in Bailey Hall.
• Participates in the HRL Bailey Decommissioning planning team
• Collaborates with Contract Administration team members regarding Bailey Dining decommissioning.
• Conducts regular building walkthroughs to assess existing conditions and perform custodial and maintenance inspections to ensure expectations of the service level agreement are met.
• Creates and maintains records pertaining to furniture, fixtures and equipment; records changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales
• Interacts with the University Capital Equipment Manager to ensure assets are accounted for and reported according to policy; assures completion and submission of the annual asset inventory for furniture, fixtures and equipment; and rectifies or provides documentation for variances

Collaboration and Administrative Support

• Collaborate with residence hall management teams, Hall Operations, Contracts, Assignments & Billing, Residential Life, Facilities Management, Conference & Event Services, and other HRL partners.
• Meet regularly with the Director of Housing Facilities and the Assistant Director of Housing Properties.
• Collaborate with Housing Facilities staff on projects and operational initiatives.
• Participate in departmental meetings and training as appropriate.
• Perform other related duties as assigned.

Qualifications

Required

• Operational or administrative experience
• Experience working with computers.
• Experience providing customer service.
• Strong communication skills and ability to correspond effectively.

Pay and Benefits

Pay Range: $20.00 - $22.00 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.