Facilities Specialist

Delek US; Plano (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Medical benefits

Calm app access

Incentives program

Job summary

Delek US is seeking a Facilities Specialist to provide hands-on facilities support under the Facilities Manager. You will handle work orders, coordinate with external vendors for maintenance, and assist with office moves and space planning.

The role emphasizes attention to detail, supplier management, safety compliance, and effective communication across teams. Onsite schedule with standard weekday hours and opportunities to contribute to a growing, performance-driven environment.

Qualifications

• High School diploma or GED required.
• 2-year/Associate degree preferred.
• Equivalent combination of education and experience may be considered.
• 1+ year coordinating outside vendors or service providers preferred.
• 2+ years in facilities, building maintenance, or operations support required.
• Driver's license required.
• OSHA 10 or 30, IFMA FMP preferred.
• Experience with work order, ticketing, or CMMS is preferred.

Responsibilities

• Receive, log, prioritize, and close work orders and service requests.
• Schedule, escort, and monitor external service providers for maintenance, cleaning, landscaping, and security.
• Collect quotes and vendor documentation for review (no binding contracts).
• Place orders for facility supplies, furniture, and equipment within approved budgets.
• Review vendor invoices for accuracy and code for approval.
• Maintain records of facilities activities, logs, schedules, warranties, and insurance.

Skills

Vendor coordination

Work order systems

Facilities operations

Attention to detail

Customer service

Organization

MS Outlook

MS Word

MS Excel

Communication skills

Education

High School Diploma

Associate degree

Job description

Are you looking for a career in a dynamic and innovative company that values versatility, growth, and teamwork? Look no further than Delek US Holdings!

WHAT IS DELEK? WHAT DO WE DO?

We are a boutique-sized diversified downstream energy company with a range of assets, including petroleum refining and logistics.

• Our refineries in Texas, Arkansas, and Louisiana have a combined crude capacity of 302,000 barrels per day
• Our logistics business currently owns and operates 720 miles of crude and product pipelines, a 600-mile crude oil gathering system, and storage tanks and terminals.

Delek Benefits

We offer fantastic benefits that include up to a 10% match on 401K on your hire start, with a vesting timeline of only one year, along with medical benefits that start on day onewith a 30% premium rebate annually! We value your well-being and all employees now have access to the Calm app for FREE, which is used for meditation, stress management, and better sleep. Through our performance management program, you can earn additional annual incentives as you set and achieve goals. Our pay for performance culture motivates our employees to improve Delek’s year-over-year company, business unit, and individual results. With some of the highest bonus payouts in recent years, we know that our success is due to our talented and dedicated team. We are looking for individuals like you to help us continue this momentum and bring new ideas to the table. At Delek, you will have the opportunity to make an impact and grow your career in a supportive and innovative environment.

Job Summary

The Facilities Specialist performs hands-on, day-to-day facilities support under the direction of the Facilities Manager, or corresponding role responsible for facilities. This position receives and processes work orders, schedules and escorts vendors for maintenance, janitorial, landscaping, and security services, orders and stocks facility supplies and equipment, and assists with office moves, furniture set-ups, meeting or event space preparation. Work is performed by following established procedures, standards, and vendor agreements, with issues outside of routine practice escalated to the Facilities Manager for direction.

Education And Experience

• High School Diploma or GED (Required)
• 2 year / Associate Degree (Preferred)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• One (1) or more years Experience coordinating outside vendors or service providers (Preferred)
• One (1) or more years Experience using a work order, ticketing, or computerized maintenance management system (Preferred)Two (2) or more years Experience in facilities, building maintenance, office services, or general operations support (Required)
• Required Certifications/Licensures: (Driver's License)
• Preferred Certifications/Licensures: (OSHA 10 or 30, IFMA Facility Management Professional (FMP) )

Job Requirements

• Attention to detail and accuracy
• Facilities and building services support
• Vendor scheduling and coordination
• Problem solving within established procedures
• Customer service and stakeholder support
• Recordkeeping and documentation
• Organization, time management, and the ability to prioritize multiple requests
• Basic computer skills, including Microsoft Outlook, Word, and Excel and work order or ticketing systems
• Ability to communicate in an efficient manner

Standard schedule is Monday through Friday, onsite., Regular and predictable attendance and accurate daily time reporting are essential functions of this role., Frequent standing, walking, bending, reaching, kneeling, and climbing stairs or step ladders throughout the workday., Ability to lift, carry, push, or pull up to 50 pounds occasionally, with assistance or equipment as needed., Ability to safely operate basic hand and power tools and pallet or hand trucks.

• Receive, log, prioritize, and close out facilities work orders and service requests, following up to confirm work is completed to standard
• Schedule, escort, and monitor external service providers, including contractors for maintenance, cleaning, landscaping, and security services, and report performance concerns to the Facilities Manager
• Collect quotes and vendor documentation for review and approval by the Facilities Manager; do not commit the company to contracts or pricing
• Place orders for facility supplies, furniture, and equipment within approved spending limits and maintain inventory and stock levels
• Review vendor invoices for accuracy, code and submit them for approval, and track spending against the approved facilities budget
• Compile routine reports on work order volume, maintenance costs, and supply usage for the Facilities Manager's review
• Maintain records of all facilities-related activities, including maintenance logs, service schedules, warranties, certificates of insurance, and compliance documentation
• Perform routine building walkthroughs and inspections, documenting safety, cleanliness, and repair needs and reporting findings promptly
• Complete minor, non-licensed repairs and adjustments such as replacing ceiling tiles, light bulbs, door hardware, and furniture components
• Assist with office moves, reconfigurations, seating assignments, and furniture set-up and tear-down, including support for meetings and company events
• Update floor plans, seating charts, and occupancy records to support space planning decisions made by management
• Support badge access requests, visitor procedures, mail and package handling, and conference room readiness
• Follow all local, state, and federal regulations related to building safety, health, and environmental standards, and report any potential violations to the Facilities Manager
• Assist with scheduling safety training and emergency preparedness drills and help maintain emergency supplies and postings
• Accurately record all hours worked and obtain supervisor approval in advance of working overtime
• Communicate effectively with employees, vendors, and management regarding facilities issues and updates
• While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.

CORE COMPETENCIES

CHANGE AGILITY (LEVEL 1 DEVELOPING)

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

COLLABORATION (LEVEL 1 DEVELOPING)

Sees connection points across the organization and partners effectively with others to achieve common goals.

DECISION MAKING (LEVEL 1 DEVELOPING)

Sees connection points across the organization and partners effectively with others to achieve common goals.

DRIVE FOR RESULTS (LEVEL 1 DEVELOPING)

Drives to achieve challenging performance objectives

TEAM BUILDING (LEVEL 1 DEVELOPING)

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.