Facilities Specialist

Fmc; Montgomery (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

FMC’s Stine Facilities and Operations organization seeks an experienced site administrator to manage communications, events, space planning, and policy alignment on site in Montgomery. You will coordinate tours, handle maintenance requests, and support emergency notification activities while liaising with state agencies and community partners.

The role requires 2+ years in admin/ops, 5+ years with SAP/UL360/Bentley, and strong written communication.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or equivalent experience.
• Minimum two years of administrative/operational/contract administration experience.
• Minimum five years of experience with SAP, UL360, Bentley, and similar data platforms.
• Strong written communication with attention to detail.
• Experience with Emergency Notification Systems or similar tools.
• Excellent interpersonal and organizational abilities.
• Budget management experience and business acumen.
• Proficient in Microsoft Office, Outlook, SharePoint, and Excel.

Responsibilities

• Lead site communications; review requests and issue timely information to the research community.
• Coordinate events, facility maintenance issues, and service delivery requests.
• Maintain site policies consistent with FMC and EHS policies.
• Manage site tours and logistics for internal and external parties.
• Own space planning, moves, phone setup, and occupancy data maintenance.
• Serve on Incident Management and Inclement Weather teams; publish related notices.
• Administer Emergency Notification System for emergencies and schedule impacts.
• Support capital projects and procurement in collaboration with Site Engineering.
• Maintain relationships with community contacts and State Departments; coordinate meetings.

Skills

Interpersonal skills

Written communication

Organizational skills

Budget management

Problem solving

Education

Bachelor’s degree in Business Administration, Facilities Management, or equivalent

Tools

SAP

UL360

Bentley

Microsoft Office Suite

Outlook

SharePoint

Excel

Job description

The Stine Facilities and Operations organization delivers world‑class facilities and operations that enable R&D to advance an industry‑leading agricultural pipeline.

Primary Responsibilities

• Serve as the site communications lead; review requests for site‑wide communications and compose and issue important information and reminders to the research community and others in a timely and effective manner.
• Serve as a primary resource for site special events, facility maintenance issues, site service delivery needs and requests; assist as needed to independently resolve.
• Maintain site policies and procedures consistent with FMC policies and EHS policies.
• Coordinate the site tour process; screen requests for internal and external business and VIP tours; manage logistics and communications for involved parties.
• Own the site space planning process; receive and process move requests, set up phone service; and maintain accurate office and lab space plans with current occupancy data.
• Serve on the Stine Incident Management Team and the Inclement Weather Team; compose and distribute related site notices and maintain team documentation.
• Administer the site’s Emergency Notification System, a web‑based text and voice‑messaging system; serve as the primary user to relay information during emergencies and to communicate any immediate impacts to site operating schedules.
• Maintain the site’s utility services data and provide other support for service contract needs; set up purchase orders and process invoices for payment.
• Provide capital project support to the Site Engineering Team; assist with procurement requests.
• Maintain relationships with various community contacts and State Departments (i.e., DelDOT); coordinate meetings with members of the surrounding community. Promote site community outreach events, process donations, and maintain records of events and employee participation.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or equivalent experience.
• Minimum two years of experience in an administrative/operational/contract administration role.
• Minimum five years of experience leveraging SAP, UL360, Bentley, and other data management platforms.
• Highly effective written communication skills with strong attention to detail.
• Experience with Emergency Notification Systems or tools.
• Strong interpersonal and organizational skills.
• Experience with budget management and possession of business acumen.
• Proficient computer skills including Microsoft Office Suite, Outlook, SharePoint, Excel.
• Demonstrated ability to present information to all levels in the organization and address external organizations.
• Ability to plan, lead, organize, document, and manage business meetings.
• Spirit of teamwork and cooperation when working with diverse groups, contributing to an enthusiastic, positive work environment.
• Self‑starter who acts independently with minimum supervision to solve problems and gets results.
• Availability off‑hours as needed.

EEO Statement

At FMC, diversity and inclusion are in our DNA. We are proud to be an Equal Opportunity Employer with a commitment to creating an inclusive workplace where all employees can thrive – regardless of race, gender, sex, pregnancy, gender identity and/or expression, sexual orientation, national origin or ancestry, citizenship status, color, age, religion or religious creed, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other basis protected by federal, state or local law. FMC also supports employee participation in employee resource groups that celebrate diverse backgrounds.