Facilities Specialist

Emory University; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits starting day 1

Student Loan Repayment Assistance

Family-focused benefits

Wellness incentives

Job summary

Emory Healthcare is seeking a Facilities Specialist to support the Clinic Facilities Management Department. The role focuses on keeping clinic locations running efficiently and providing a superior experience for patients, faculty and staff.

Responsibilities include overseeing maintenance operations, managing budgets, vendor coordination, and access control. Strong organizational, communication and lease-translation skills are essential.

Qualifications

• High school diploma or equivalent required.
• 5 years of administrative or facility experience required.
• Experience in providing customer service in a fast-paced environment.
• Strong organizational skills to prioritize multiple tasks.
• Excellent verbal and written communication and critical thinking skills.
• Ability to read and translate leases related to facility setup/decommissioning.

Responsibilities

• Facilities Specialist will support the Emory Clinic Facilities Management Department to ensure clinics operate effectively while delivering an exceptional patient, faculty and staff experience.
• Oversee daily maintenance operations, FM programs, databases and budgeting for The Emory Clinic.
• Manage relationships with vendors and contractors to ensure timely service delivery.
• Review vendor/contractor billing for accuracy per service agreements.
• Order office supplies and equipment per TEC purchasing policies and budget parameters.
• Serve as access coordinator for the department, including building security and surveillance oversight.

Skills

Administrative experience

Facility management

Customer service

MS Office

Vendor relations

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Locations: Atlanta, Georgia

Categories: Facility Support and Building Maintenance

Req ID: 158624

Be inspired. Be valued. Belong.

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family-focused benefits
• Wellness incentives

Ongoing mentorship, development, leadership programs...and more!

Shift Time: 9am-5:30p

RESPONSIBILITIES:

• Facilities Specialist will be responsible for supporting the Emory Clinic Facilities Management Department in ensuring our clinic locations operate as effectively as possible while providing an exceptional experience to patients, faculty and staff.
• This role will provide various levels of oversight and long-term planning in the FM programs, daily maintenance operations, department related databases and budgeting for The Emory Clinic.
• Manage relationships with vendors and contractors to ensure vendors deliver services in a timely and effective manner.
• Conduct reviews of vendor and contractor billing to ensure proper billing according to service agreement or contract terms.
• Manage the ordering of office supplies, office equipment and other supplies and services as requested by TEC¿s purchasing policies and budgetary parameters.
• Serve as access coordinator for the department. Responsible for TEC building security and surveillance system(s) oversight, implementation and trouble shooting.
• Serve as key contact for security and surveillance system(s) representatives and coordinates regularly scheduled meetings with vendor(s) to review project status. Monitor and maintain maintenance budget spending.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent is required.
• 5 years of administrative or facility experience required.
• Experience in providing customer service with a fast-paced and dynamic environment.
• Strong organizational skills that reflect the ability to perform an prioritize multiple tasks.
• Excellent verbal and written communication and critical thinking skills.
• Ability to read and translate leases as it relates to facility set-up and/or decommissioning.
• Proficient with Microsoft Office tools. Collaborative team player with ability to work cross-functionally.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.