Facilities Site Operations Manager

cw; California; On-site; USD 110,000 - 170,000; Full time

Job summary

cw is seeking a Facilities Site Operations Manager to lead comprehensive facility services across a portfolio of commercial properties in California. You will direct maintenance, janitorial, grounds, and office services while managing client relationships and financial performance.

The role emphasizes leadership of onsite teams, safety compliance, and continuous improvement in service delivery to meet SLAs and client objectives. Onsite presence is required.

Qualifications

• Bachelor's degree or equivalent experience in a facilities-related field.

Responsibilities

• Direct and oversee facility operations and service delivery programs across assigned commercial properties.
• Manage integrated services including maintenance, janitorial, grounds, and workplace support.
• Oversee client relationships, reviews, and alignment of services to client objectives.
• Develop and manage annual operating budgets, forecasts, and P&L implications.
• Oversee vendor and contract management, procurement, and performance evaluations.
• Lead and develop onsite facility teams, promoting safety and continuous improvement.
• Ensure compliance with safety regulations, environmental requirements, and company policies.

Skills

Client relationship management

Leadership

Budgeting & forecasting

Vendor management

Contract administration

Communication

CMMS platforms

Microsoft Office

Education

Bachelor's degree in Facilities Management / Engineering / Business Administration

Tools

CMMS platforms

Microsoft Office

Job description

Facilities Site Operations Manager

Job Description Summary

The Commercial Facility Manager is responsible for the overall leadership, management, and delivery of integrated facility services across a commercial client portfolio. This role oversees multiple service lines, which may include maintenance and engineering, janitorial services, grounds maintenance, office services, and vendor management.

The Commercial Facility Manager serves as the primary point of contact for the client, ensuring operational excellence, service delivery, financial performance, regulatory compliance, and a best-in-class occupant experience. The position is accountable for client relationship management, budget administration, P&L performance, vendor oversight, and the development of high-performing onsite teams.

Job Description

Key Responsibilities

Facility Operations Management

Direct and oversee all facility operations and service delivery programs across assigned commercial properties or accounts.

Manage integrated services that may include:

• Maintenance and engineering operations
• Janitorial and custodial services
• Grounds and landscaping services
• Office services and workplace support
• Vendor and contractor management

Ensure facilities are maintained in a safe, compliant, and efficient manner while meeting client expectations and service level agreements (SLAs).

Monitor key performance indicators (KPIs) and implement continuous improvement initiatives to drive operational excellence.

Client Relationship Management

Serve as the primary client contact and trusted advisor for facility-related matters.

Build and maintain strong client relationships through regular communication, business reviews, and proactive issue resolution.

Understand client business objectives and align facility services to support those goals.

Manage client expectations and ensure a high level of customer satisfaction.

Financial & Business Management

Develop, manage, and monitor annual operating budgets.

Support account financial performance, including P&L management, forecasting, cost controls, and variance reporting.

Identify opportunities for operational efficiencies and cost savings.

Assist with contract administration, scope management, and other financial reporting requirements.

Vendor & Contract Management

Manage relationships with third-party vendors, suppliers, and service providers.

Ensure vendor performance meets contractual obligations, quality standards, and safety requirements.

Conduct regular vendor evaluations and support competitive bidding and procurement activities when required.

Leadership & Team Development

Lead, coach, and develop facility teams to achieve operational and business objectives.

Promote a culture of safety, accountability, customer service, and continuous improvement.

Conduct performance evaluations, workforce planning, and employee development activities.

Ensure adequate staffing and training to support service delivery requirements.

Safety & Compliance

Ensure compliance with all applicable safety regulations, environmental requirements, and company policies.

Support workplace safety programs and foster a strong safety culture.

Maintain accurate documentation related to inspections, compliance activities, and operational procedures.

Qualifications

Required Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, Construction Management, or a related field; equivalent experience may be considered in lieu of a degree.
• 5+ years of experience in facilities management, operations management, property management, or a related field.
• Experience managing multiple facility service lines within a commercial environment.
• Proven experience in client relationship management and customer-facing leadership roles.
• Experience managing budgets, financial reporting, forecasting and P&L responsibilities.
• Demonstrated success leading and developing facility operations teams.
• Strong knowledge of vendor management, contract administration and procurement processes.
• Excellent communication, organizational, problem-solving, and interpersonal skills.
• Proficiency with facility management technologies, CMMS platforms, and Microsoft Office applications.

Preferred Qualifications

• Experience managing integrated facilities management (IFM) services within commercial office, corporate, life sciences, healthcare, industrial, or mixed-use environments.
• Professional facilities management certifications such as: Facility Management Professional (FMP) - IFMA
• Certified Facility Manager (CFM) - IFMA
• Sustainability Facility Professional (SFP) - IFMA
• Project management experience, including capital projects and workplace improvement initiatives.
• Knowledge of building systems including HVAC, electrical, plumbing, life safety, and building automation systems.

Key Competencies

• Client Focus
• Financial Acumen
• Operational Excellence
• Leadership & Team Development
• Strategic Thinking
• Communication & Influence
• Vendor Man