Facilities Services Coordinator - IMU

Socket.dev; Iowa (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

University-paid life insurance

Retirement plans

Generous leave policies

Tuition assistance

24/7 support services

Job summary

University of Iowa is seeking a Facilities Services Coordinator to lead facilities operations and staff, ensuring a safe and efficient environment for the campus community.

The role involves coordinating cleaning, maintenance, vendor relations, budgeting input, and continuous improvement of service delivery within the Division of Student Life. A strong background in supervision and facilities management is required.

Qualifications

• High school diploma or GED required.
• Minimum 3 years supervisory and facilities management experience.
• Valid driver's license and ability to meet UI Fleet Safety Standards.
• ISSA Certified Trainer certification or ability to obtain within 12 months.

Responsibilities

• Coordinate and oversee facilities functions including cleaning, maintenance, warehousing, and environmental quality inspections.
• Direct workflow for facilities staff (5–15 people) and ensure productive service delivery.
• Plan procedures to improve productivity and efficiency in facilities operations.
• Monitor grounds, facilities condition and initiate corrective actions as needed.
• Hire, train, and evaluate staff; coach and discipline as required.

Skills

Supervisory experience

Facilities management

Job description

Position Summary

Under general supervision, the Facilities Services Coordinator is responsible for facilities operations including coordination of services and activities that provide a physical environment that promotes institutional excellence and ensures the health and safety of occupants. This position provides leadership and supervision to staff, maximizing efficiencies and following directed policies, procedures and protocols.

Job Duties

• Coordinates and/or oversees facilities functions and activities such as the following: cleaning, maintenance and repair; warehousing and storage of supplies and materials; environmental quality inspections; event set up and being a contact for vendors and event coordinators for early morning events in the IMU; snow removal; contracted and in-house services such as pest control, window washing, and specialized departmental services including installation of interior furnishings, etc.
• Assigns and directs the workflow of a large number (5 to 15) IMU facilities services staff.
• Plans procedures and work methods to improve productivity and service methods in order to meet customer needs. Revises or recommends revisions to improve efficiency of facilities operations and services.
• Appraises condition and cleanliness of grounds and facilities and initiates requests for corrective action as needed.
• Interviews, hires or recommends hiring, trains and orients staff. Evaluates employee performance, coaches, facilitates work unit or team activities, and conducts or recommends disciplinary actions, promotions, and terminations.
• Responds to both internal customer complaints and requests from external departments related to the delivery and improvement of a broad scope of services.
• Confers with staff and vendors to negotiate best possible product and service delivery methods and schedules for customer satisfaction.
• Maintains inventories of products, equipment, linens, uniforms and other supplies as needed to meet operational and customer needs.
• Coordinates repairs and maintenance of equipment utilized by facilities services staff. Evaluates, tests, and recommends purchase of new supplies and equipment as necessary.
• Provides direct input to unit budget preparation, keeps and prepares reports, time and space studies, supply and equipment procurement and other reports and other reports or records as needed.

About the Division of Student Life

The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting educationally purposeful services and activities within and beyond the classroom.

Minimum Eligibility Requirements

• Graduation from high school or GED equivalent, and
• Three years supervisory and facilities management experience, and
• Valid driver’s license and ability to meet UI Fleet Safety Standards.

Desirable Qualifications

• Commercial custodial experience
• Ability to maintain a high level of confidentiality.
• ISSA Certified Trainer Certification or ability to complete and pass the course within 12 months of employment (travel may be required)

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.