Laboratory Services Manager (24-Month Fixed-Term)

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Stanford University is seeking a Laboratory Services Manager 1 to maintain the laboratory facilities and supervise staff supporting the operations of one or more complex research and teaching facilities. Apply thorough knowledge of principles, concepts, and methods for assigned area of responsibility.

The role requires coordinating equipment, budgets, safety programs, space management, and vendor relationships while ensuring compliance with university policies and safety standards.

Qualifications

• Bachelor's degree in a relevant field; 3+ years in project and operations management in research/academic settings.
• Experience building and managing large-scale research portfolios.
• Grant preparation, budgeting, compliance and reporting expertise.
• Lab administration including equipment, inventory, space allocation and vendor coordination.
• Safety/compliance management with knowledge of IRB submissions and Stanford protocols.
• Experience with biobank collaborations and handling sensitive materials.
• Strong skills with project management systems and digital platforms.
• Experience supervising and onboarding staff; strong communication and digital engagement.

Responsibilities

• Oversee operation and management of a research or teaching facility; schedule equipment use.
• Negotiate and monitor equipment service contracts and warranties.
• Determine equipment needs; authorize purchases and oversee installations with facilities staff.
• Coordinate preventive maintenance and repairs for all equipment.
• Oversee space layout and tracking; manage lab moves and renovations with facilities staff.
• Administer multi-source budgets; ensure safety programs and compliance.
• Direct staff including supervision, hiring, promotions, and terminations; manage staffing needs.

Skills

Project management

Operations management

Research administration

Grant budgeting

Compliance reporting

Lab administration

Safety compliance

Biobank collaborations

Strategic communication

Staff supervision

Education

Bachelor's degree in Project Management

Tools

Notion

Evernote

Slack

Office 365

Google Workspace

Job description

Job Description

Stanford University is seeking a Laboratory Services Manager 1 to maintain the laboratory facilities and supervise staff supporting the operations of one or more complex research and teaching facilities. Apply thorough knowledge of principles, concepts, and methods for assigned area of responsibility.

Desired Qualifications

• Equivalent of a Bachelor of Science in Project Management with experience in operations management, financial management, and research administration. (Foreign equivalent is accepted) 3+ years of progressively responsible project and operations management experience, including in research and academic environments.
• Proven success managing large-scale research portfolios.
• Demonstrated expertise in grant preparation, budgeting, compliance, and reporting.
• Experience with lab administration, including equipment management, inventory systems, space allocation, and vendor coordination.
• Experience in safety and compliance management, including IRB submissions, training, and adherence to Stanford University protocols.
• Specialized experience managing sensitive biological materials and biobank collaborations.
• Strong skills in digital platforms and project management systems (Notion, Evernote, Slack, Office 365, Google Workspace).
• Experience supervising, training, and onboarding staff to ensure operational efficiency.
• Excellent skills in strategic communication, public relations, and digital engagement to increase lab visibility and research impact.
• Technical proficiency in IT systems, web development, and digital platforms supporting research operations.
• Bilingual/Multilingual capabilities preferred.

PHYSICAL REQUIREMENTS*

• Frequently stand, walk, twist, bend, stoop, squat, grasp lightly, use fine manipulation, grasp forcefully, perform desk-based computer tasks, use telephone, write by hand, lift, carry, push and pull objects weighing over 40 pounds.
• Occasionally sit, kneel, crawl, reach and work above shoulders, sort and file paperwork or parts.
• Rarely climb, scrub, sweep, mop, chop and mix or operate hand and foot controls.
• Must have correctible vision to perform duties of the job.
• Ability to bend, squat, kneel, stand, reach above shoulder level, and move on hard surfaces for up to eight hours.
• Ability to lift heavy objects weighing up to 50 pounds.
• Ability to work in a dusty, dirty, and odorous environment.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• May at times be required to work with or be in areas where hazardous materials and/or infectious diseases are present. Specific hazards include, but are not limited to, chemicals, pesticides, and solvents, allergens, blood bourn pathogens.
• May require work in an environment where animals are used for teaching and research.
• May be exposed to radiation or electromagnetic fields.
• Must perform tasks that require the use of personal protective equipment such as safety glasses and shoes, protective clothing and gloves, etc.
• May work extended or unusual work hours due to research or project requirements and peak work cycles. After hours on-call availability required.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

Responsibilities

Core Duties

• Oversee the operation and management of a research or teaching facility; schedule and coordinate use of equipment and/or facility.
• Negotiate and monitor equipment service contracts and warranties with vendors.
• Determine equipment needs, authorize purchase of equipment, and oversee installation of equipment and instruments in collaboration with facilities services staff.
• Perform and/or coordinate preventative maintenance and repair of all equipment; determine proper method of repair.
• Oversee layout, allocation, and tracking of space among multiple labs; manage logistics of laboratory moves; implement plans for renovations of equipment and or/facilities in collaboration with facilities services staff.
• Administer and prepare budgets that include several funding sources.
• Administer health and safety programs and ensure safety compliance; act as resource on safety procedures; provide instruction on routine basis; liaise with school and/or university health and safety office as appropriate.
• Direct work of other staff, including supervision, hiring, promotions, and terminations; determine staffing needs, and ensure efficient utilization of staff.

Minimum Education And Experience

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Understanding of academic research facility needs.
• General background in a discipline related to the work of specific lab(s).
• Demonstrated supervisory experience.
• Demonstrated experience managing multiple budgets.
• Knowledge and experience in managing facilities, operations, maintenance, space, and equipment administration in a research or teaching setting.
• Excellent communication and customer services skills.
• Ability to coordinate and manage multiple projects in a complex and technical environment.
• Familiarity with health and safety compliance regulations.