Facilities Services Coordinator

Mortenson; Minneapolis (MN); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical and prescription drug plans (p

Job summary

Mortenson is seeking a Facilities Services Coordinator to keep the HQ campus and 4150 building conference rooms clean, organized, and ready for meetings, events, and daily use. You will support room setup, AV readiness, and coordinate with internal teams and vendors.

The role requires dependable, detail‑oriented individuals with basic AV knowledge and the ability to coordinate with multiple teams. This on‑site position includes benefits and eligibility for Mortenson’s incentive plan.

Qualifications

• High school diploma or GED required.
• Strong attention to detail and ability to pre‑set room to a consistent standard.
• Basic understanding of conference room AV equipment, displays, microphones, video conferencing tools, and connectivity needs.
• Ability to identify maintenance issues, communicate clearly, and coordinate follow‑up with IT, facilities, housekeeping, catering, or vendors.
• Comfortable lifting 25 lbs., moving and resetting tables, chairs, signage, and event equipment as needed.
• Reliable, organized, and able to support meeting/event schedules and changing room setup needs.

Responsibilities

• Reseat tables and chairs to the required room layout based on meeting/event needs.
• Verify seating capacity, furniture condition, clear aisles, and open exits.
• Set up podiums, presentation tables, staging areas, and event‑specific signage.
• Coordinate room setup requests with event organizers and internal teams.
• Test displays, projectors, videowalls, microphones, speakers, cameras, and video conferencing equipment.
• Verify Teams room functionality and presentation sharing connections including HDMI, USB‑C, cables, adapters, and remotes.
• Replace batteries in wireless devices and maintain spare AV equipment as needed.
• Test Wi‑Fi, network ports, scheduling panels, digital signage, charging stations, and power outlets.
• Update the welcome screen in the 4150‑2 lobby.

Skills

Detail oriented

AV basics

Coordination

Education

High school diploma or GED

Tools

AV equipment

Displays

Video conferencing

Job description

SUMMARY

We are looking for a Facilities Services Coordinator whoisresponsibleforkeepingthe HQ campus and 4150-building conference roomsclean,organized,functional,andreadyformeetings, events, and daily use. This role supports room setup, audio/visual readiness, technology checks, housekeepingcoordination, furniturecondition,safety,supplies,andpreventive maintenance.

The ideal candidate is dependable, detail-oriented, comfortable working with basic AVandtechnologysystems, andabletocoordinatewithinternalteamsandvendors asneeded.

RESPONSIBILITIES

Meeting & Event Space Support:

• Resettablesandchairstotherequiredroomlayoutbasedon meeting/eventneeds.
• Verifyseatingcapacity,furniturecondition,clearaisles,andopenexits.
• Setuppodiums,presentationtables,stagingareas,andevent-specificsignage.
• Coordinateroomsetuprequestswitheventorganizersandinternalteams.
• Testdisplays, projectors, videowalls, microphones, speakers, cameras, and video conferencingequipment.
• Verify MicrosoftTeamsroomfunctionalityandpresentation-sharingconnections including HDMI, USB-C, cables, adapters, and remotes.
• ReplacebatteriesinwirelessdevicesandmaintainspareAVequipmentasneeded.
• TestWi-Fi,networkports,schedulingpanels,digitalsignage,chargingstations,and poweroutlets.
• Updatethewelcomescreeninthe4150-2lobby.

MaintenanceTasks

• Support housekeeping needs including vacuuming carpets, dusting furniture, cleaningdisplays, wipingboards, sanitizinghigh-touch surfaces, emptyingtrashand recycling, and addressing stains or cosmetic damage.
• Inspect tables, chairs, storage cabinets, credenzas, partition walls, lighting controls,outlets,floorboxes,andpowerdistributionforrepairsormaintenance needs.
• Verifyroomtemperature,reporthotorcoldspots,andcoordinate HVAC scheduling for meetings/events.
• Checkemergencyexitsignage,fireextinguishers,clearegresspaths,andflooringfor triphazards.
• Restockmarkers,erasers,batteries,cleaningsupplies,andotherconsumables.
• Coordinate offsitecateringwhenfoodserviceoronsitesupportisrequired.

PreventiveMaintenance&Documentation

• Coordinate monthlyAV systeminspections, quarterlyroom condition assessments, and annual furniture inventory reviews.
• Documentrecurringissues,correctiveactions,repairneeds,andfollow-upitems.

QUALIFICATIONS

• High school diploma or GED
• Strongattention todetail andabilitytoprepareroomsto aconsistentstandard.
• Basicunderstandingof conferenceroomAVequipment,displays,microphones, video conferencing tools, and connectivity needs.
• Abilitytoidentifymaintenanceissues,communicateclearly,andcoordinatefollow-up with IT, facilities, housekeeping, catering, or vendors.
• Comfortablelifting 25 lbs.,moving,andresettingtables,chairs,signage,and meeting/event equipment as needed.
• Reliable,organized,andabletosupport meeting/eventschedulesandchangingroomsetup needs.

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $50,000 - $67,600. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson’s incentive plan.

#LI-PM1 #LI-onsite

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible®

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are acceptedwithout a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.