Facilities Services Coordinator

Mortenson Construction; Minneapolis (MN); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical and prescription plans that in

Dental plan

401k retirement plan with a generous 1

Paid time off, holidays, and other lea

Life, AD&D, and disability insurance

No-Cost mental health tool and concier

Job summary

Mortenson Construction is seeking a Facilities Services Coordinator to keep the HQ campus and 4150-building rooms clean, organized, and ready for meetings. You will support room setup, AV readiness, tech checks, housekeeping coordination, and preventive maintenance.

The ideal candidate is dependable, detail-oriented, comfortable with basic AV, and able to coordinate with internal teams and vendors as needed. This onsite role offers opportunities across office facilities and event support.

Qualifications

• High school diploma or GED.
• Attention to detail and ability to prepare rooms to a consistent standard.
• Basic understanding of conference room AV equipment, displays, microphones, and videoconferencing tools.
• Ability to identify maintenance issues and coordinate follow-up with IT, facilities, housekeeping, catering, or vendors.
• Comfortable lifting 25 lbs., moving, and resetting tables, chairs, signage, and meeting/event equipment.
• Reliable, organized, and able to support meeting/event schedules and changing room setup needs.

Responsibilities

• Meeting & Event Space Support: Reset tables and chairs to the required room layout based on meeting/event needs.
• Verify seating capacity, furniture condition, clear aisles, and open exits.
• Set up podiums, presentation tables, staging areas, and event signage.
• Coordinate roomsetup requests with event organizers and internal teams.
• Test displays, projectors, video walls, microphones, speakers, cameras, and video conferencing equipment.
• Verify Microsoft Teams room functionality and presentation-sharing connections including HDMI, USB-C, cables, adapters, and remotes.
• Replace batteries in wireless devices and maintain spare AV equipment as needed.
• Test Wi-Fi, network ports, scheduling panels, digital signage, charging stations, and power outlets.
• Update the welcome screen in the 4150-2 lobby.
• Maintenance Tasks: Support housekeeping needs including vacuuming carpets, dusting furniture, cleaning displays, wiping boards, sanitizing high-touch surfaces, emptying trash and recycling, and addressing stains or cosmetic damage.
• Inspect tables, chairs, storage cabinets, credenzas, partition walls, lighting controls, outlets, floor boxes, and power distribution for repairs or maintenance needs.
• Verify room temperature, report hot or cold spots, and coordinate HVAC scheduling for meetings/events.
• Check emergency exit signage, fire extinguishers, clear egress paths, and flooring for trip hazards.
• Restock markers, erasers, batteries, cleaning supplies, and other consumables.
• Coordinate offsite catering when food service or onsite support is required.

Skills

Detail orientation

AV familiarity

Communication

Coordination

Lifting 25 lbs

Education

High school diploma or GED

Tools

AV equipment

Displays

Microphones

Video conferencing

Job description

SUMMARY

We are looking for a Facilities Services Coordinator who is responsible for keeping the HQ campus and 4150-building conference rooms clean, organized, functional, and ready for meetings, events, and daily use. This role supports room setup, audio/visual readiness, technology checks, housekeeping coordination, furniture condition, safety, supplies, and preventive maintenance.

The ideal candidate is dependable, detail-oriented, comfortable working with basic AV and technology systems, and able to coordinate with internal teams and vendors as needed.

RESPONSIBILITIES

Meeting & Event Space Support:

• Reset tables and chairs to the required room layout based on meeting/event needs.
• Verify seating capacity, furniture condition, clear aisles, and open exits.
• Set up podiums, presentation tables, staging areas, and event-specic signage.
• Coordinate roomsetup requestswith eventorganizers and internal teams.
• Test displays, projectors, video walls, microphones, speakers, cameras, and video conferencing equipment.
• Verify Microsoft Teams room functionality and presentation-sharing connections including HDMI, USB-C, cables, adapters, and remotes.
• Replace batteries in wireless devices and maintain spare AV equipment as needed.
• Test Wi-Fi, network ports, scheduling panels, digital signage, charging stations, and power outlets.
• Update the welcome screen in the 4150-2 lobby.

Maintenance Tasks

• Support housekeeping needs including vacuuming carpets, dusting furniture, cleaning displays, wiping boards, sanitizing high-touch surfaces, emptying trash and recycling, and addressing stains or cosmetic damage.
• Inspect tables, chairs, storage cabinets, credenzas, partition walls, lighting controls, outlets, oor boxes, and power distribution for repairs or maintenance needs.
• Verify room temperature, report hot or cold spots, and coordinate HVAC scheduling for meetings/events.
• Check emergency exit signage, re extinguishers, clear egress paths, and ooring for trip hazards.
• Restock markers, erasers, batteries, cleaning supplies, and other consumables.
• Coordinate offsite catering when food service or onsite support is required.

Preventive Maintenance & Documentation

• Coordinate monthly AV system inspections, quarterly room condition assessments, and annual furniture inventory reviews.
• Document recurring issues, corrective actions, repair needs, and follow-up items.

QUALIFICATIONS

• High school diploma or GED
• Strong attention to detail and ability to prepare rooms to a consistent standard.
• Basic understanding of conference room AV equipment, displays, microphones, video conferencing tools, and connectivity needs.
• Ability to identify maintenance issues, communicate clearly, and coordinate follow-up with IT, facilities, housekeeping, catering, or vendors.
• Comfortable lifting 25 lbs., moving, and resetting tables, chairs, signage, and meeting/event equipment as needed.
• Reliable, organized, and able to support meeting/event schedules and changing room setup needs.

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $50,000 - $67,600. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).

Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson's incentive plan.

#LI-PM1 #LI-onsite

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let's Redefine Possible

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.