Facilities Service Specialist

Global Business Transformation Solutions, LLC (GBTS); Philadelphia (Philadelphia County); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid Time Off

Job summary

Opensity Solutions is seeking a Facilities Service Specialist in Philadelphia, providing administrative support, office moves, and conference room setup. The role requires turning spaces into ready-to-use environments and maintaining presentable offices for clients and staff.

primary duties include coordinating moves, setting up rooms, and ensuring equipment functions while following safety and cleanliness standards. 22–25 USD hourly with a Monday–Friday schedule.

Qualifications

• High School Diploma or GED required.
• Excellent communication and interpersonal skills; able to serve internal/external clients.
• Ability to multitask, stay organized and meet deadlines.

Responsibilities

• Perform office moves and setup for new or relocated offices.
• Set up conference rooms to meet client and team needs.
• Handle facilities-related duties like furniture setup and light fixtures.
• Maintain cleanliness: desks, surfaces, and common areas.
• Be adaptable to varying schedules based on business needs.
• Respond promptly to facility occupants' requests and issues.
• Document routine facilities inspections (paint, carpet, lighting, damage).
• Coordinate intra-office moves with contract movers and escort external vendors.

Skills

Customer service

Multitasking

Communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About Us: Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Job Description

A Facilities Service Specialist provides various administrative support services to our clients which may include office moves, conference room setups, and miscellaneous facilities-related tasks.

Location: Philadelphia, PA

Pay: 22-25hr

Schedule: Monday-Friday (11am-8pm)

Essential Job Responsibilities

• Performs office related duties including office moves, replicating appearance in new location; set up of new offices with supplies, ensuring all equipment is functional, and office is presentable; departures, removal of all files delivering them to appropriate personnel, packaging of personal items, and ensuring office is presentable for next occupant
• Set up conference rooms, meeting special client requirements, including correct table set up, tables are clean, lighting / shading is functional, and room is presentable
• Performs facilities related duties including picture hanging, small furniture set up, assembly of furniture and other special needs as required
• Performs basic housekeeping tasks including tool cleaning, desk sanitization, sweeping, refrigerator cleaning and countertop cleansing
• Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm
• Provide prompt response to requests and issues from facility occupants
• Participate in and document/report regular facilities inspections of: Wall paint and wall covering conditions Carpet and floor covering conditions Interior lighting Rips, stains, gashes, mars or other damage Lightbulbs or lighting elements to be replaced
• Conduct intra-office moves, involving contract movers
• Provide escort services to external vendors

Qualifications

• High School Diploma or GED
• 2+ years’ work experience in a facilities related field
• Basic PC skills and the ability to navigate Microsoft Office and standard task management software.
• Ability to communicate using a 2-way radio or similar device for internal department communications
• Be personable, articulate, knowledgeable and professional in presenting oneself when engaging with firm administrator and/or end users in scheduling or providing facility support services
• Ability to multitask with attention to detail
• Strong organizational and problem-solving skills
• Strong customer service and interpersonal skills
• Able to work independently with minimal direct supervision
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry items on a standard wheeled cart with a load capacity of 100 lbs
• Ability to walk, bend, kneel, stand or sit for an extended period

The Compensation range for this role is 22.00 to 25.00 USD per hour.

Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

#INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect

We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability

We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration

We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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