Facilities Service Specialist

Opensity solutions; Philadelphia (Philadelphia County); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Facilities Service Specialist to provide administrative and facilities support in our Philadelphia office. The role includes office moves, conference room setups, and general upkeep to maintain a presentable work environment.

2+ years in facilities is preferred; candidate must lift up to 40 lbs and work varied schedules. Salary ranges from $22.00 to $25.00 per hour, with full benefits included.

Qualifications

• High School Diploma or GED.
• 2+ years’ work experience in a facilities related field.
• Strong communication and organizational skills.
• Ability to lift or move 40 lbs. or greater and carry items on a 100 lb cart.

Responsibilities

• Performs office related duties including office moves, setting up new offices with supplies, ensuring equipment is functional and presentable; handles departures and packaging of personal items.
• Sets up conference rooms including client requirements, ensuring table setup, cleanliness and proper lighting.
• Performs facilities duties such as picture hanging, furniture setup, and assembly as required.
• Housekeeping tasks including cleaning tools, desks, refrigerator and countertops.
• Responds promptly to requests and issues from facility occupants.
• Participates in regular facilities inspections of walls, carpet, lighting, and interior conditions.
• Plans intra-office moves with contract movers and escorts external vendors.
• escorts external vendors.

Skills

Multitasking

Communication

Professionalism

Organizational skills

Customer service

Education

High School Diploma

Tools

Microsoft Office

Job description

About Us:Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.Our Mission:Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.Job DescriptionA Facilities Service Specialist provides various administrative support services to our clients which may include office moves, conference room setups, and miscellaneous facilities-related tasks.Location: Philadelphia, PAPay: 22-25hrEssential Job Responsibilities:Performs office related duties including office moves, replicating appearance in new location; set up of new offices with supplies, ensuring all equipment is functional, and office is presentable; departures, removal of all files delivering them to appropriate personnel, packaging of personal items, and ensuring office is presentable for next occupantSets up conference rooms, meeting special client requirements, including correct table set up, tables are clean, lighting / shading is functional, and room is presentablePerforms facilities related duties including picture hanging, small furniture set up, assembly of furniture and other special needs as requiredPerforms basic housekeeping tasks including tool cleaning, desk sanitization, sweeping, refrigerator cleaning and countertop cleansing.Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firmProvide prompt response to requests and issues from facility occupantsParticipate in and document/report regular facilities inspections of:Wall paint and wall covering conditionsCarpet and floor covering conditionsInterior lightingRips, stains, gashes, mars or other damageLightbulbs or lighting elements to be replacedConduct intra-office moves, involving contract moversProvide escort services to external vendorsQualifications:High School Diploma or GED2+ years’ work experience in a facilities related fieldBasic PC skills and the ability to navigate Microsoft Office and standard task management software.Ability to communicate using a 2-way radio or similar device for internal department communicationsBe personable, articulate, knowledgeable and professional in presenting oneself when engaging with firm administrator and/or end users in scheduling or providing facility support servicesAbility to multitask with attention to detailStrong organizational and problem-solving skillsStrong customer service and interpersonal skillsAble to work independently with minimal direct supervisionAbility to lift or move 40 lbs. or greaterAbility to grasp, lift or carry items on a standard wheeled cart with a load capacity of 100 lbsAbility to walk, bend, kneel, stand or sit for an extended periodThe Compensation range for this role is 22.00 to 25.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.All eligible employees receive access to a comprehensive benefits package, including:Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)#INDHPOpensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.