Facilities Service Project Coordinator

Novonesis; West Allis (WI); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

401(k) with company contribution

Vacation + holidays

Health insurance

Tuition reimbursement

Wellness time

Job summary

Novonesis is seeking a Facilities Services Project Coordinator to ensure high-quality site services in West Allis and New Berlin, WI. You will coordinate contracted services, manage small capital projects, and collaborate with employees, contractors, and engineers to keep operations safe and efficient.

You will balance day-to-day tasks with project leadership, driving safety, quality, and cost efficiency while upholding Novonesis standards across multiple sites.

Qualifications

• High school diploma required.
• 3+ years in a continuous processing industrial/manufacturing setting.
• Experience coordinating maintenance, facility services, construction, or capital projects.
• Knowledge of maintenance and construction safety practices.
• Experience supporting or executing capital investment projects.
• Proficiency with Microsoft Office applications and business systems such as SAP, CMMS platforms, and MS Project.

Responsibilities

• Coordinate contracted facility services including custodial, landscaping, and non-production facility maintenance activities.
• Serve as the primary liaison between Novonesis and external service providers while maintaining relationships with internal customers.
• Monitor service performance, conduct audits, and resolve service-related issues.
• Manage work orders, preventive maintenance activities, and facility-related repair needs through the CMMS system.
• Coordinate office moves, event setup support, and facility improvement activities cost-effectively.
• Lead small capital investment projects through planning, budgeting, procurement, execution, start-up, commissioning, and closeout.
• Establish and lead cross-functional project teams coordinating vendors, contractors, consultants, and engineering partners.
• Manage project risks, stakeholder communications, change management, and schedule performance.
• Monitor field execution to ensure safety, quality, scope, and timelines.

Skills

Stakeholder management

Project coordination

Facility services

Safety compliance

CMMS

SAP

MS Project

Microsoft Office

Education

High school diploma

Tools

SAP

CMMS

MS Project

MS Office

Job description

Interested in a career that matters?Are you passionate about creating safe, efficient, and well-maintained workplaces where people and operations can thrive? Join Novonesis as a

Interested in a career that matters?Are you passionate about creating safe, efficient, and well-maintained workplaces where people and operations can thrive? Join Novonesis as a Facilities Services Project Coordinator and play a key role in ensuring our sites in West Allis and New Berlin, WI receive high-quality facility services and project support. In this role, you will help maintain the infrastructure and services that enable our operations to run smoothly. You will collaborate with employees, contractors, and cross-functional stakeholders to coordinate facility services, improve site experiences, and deliver small capital projects from concept through completion. This is a highly visible role that combines operational execution, project coordination, and stakeholder management.

The Role & Your Impact

As a Facilities Services Project Coordinator, you will serve as the primary point of contact for facility service providers and internal stakeholders while coordinating services and capital improvement projects that support site operations. You will balance day-to-day operational responsibilities with project leadership activities, ensuring quality, safety, cost efficiency, and compliance with Novonesis standards.

• Coordinate contracted facility services including custodial, landscaping, and non-production facility maintenance activities.
• Serve as the primary liaison between Novonesis and external service providers while maintaining strong relationships with internal customers.
• Monitor service performance, conduct audits, and resolve service-related issues in a timely and professional manner.
• Manage work orders, preventive maintenance activities, and facility-related repair needs through the CMMS system.
• Coordinate office moves, event setup support, and facility improvement activities in a cost-effective and sustainable manner.
• Lead small capital investment projects through planning, budgeting, procurement, execution, start-up, commissioning, and project closeout.
• Establish and lead cross-functional project teams while coordinating vendors, contractors, consultants, and engineering partners.
• Manage project risks, stakeholder communications, change management activities, and schedule performance.
• Monitor field execution activities to ensure adherence to safety requirements, quality standards, project scope, and timelines.

What You’ll Need To Be Successful

Required qualifications and experience

• High school diploma required.
• Minimum of three years of relevant experience in a continuous processing industrial or manufacturing environment with progressive responsibility.
• Experience coordinating maintenance, facility services, construction, or capital project activities.
• Working knowledge of maintenance and construction safety practices.
• Experience supporting or executing capital investment projects.
• Proficiency with Microsoft Office applications and business systems such as SAP, CMMS platforms, and MS Project.

Essential Competencies

• Strong stakeholder management and customer service skills.
• Excellent written and verbal communication abilities.
• Ability to work independently while managing multiple priorities.
• Strong attention to detail and organizational skills.
• Demonstrated initiative, urgency, and problem-solving capabilities.
• Effective collaboration and cross-functional teamwork skills.
• Sound judgment and ability to handle confidential information with discretion.

Additional Skills & Interests We Value

While not required, the following qualifications would be beneficial:

• Relevant community college coursework in facilities management, maintenance, construction management, engineering technology, or a related discipline.
• Professional certifications related to facilities management, maintenance, project management, or construction.
• Experience working with external contractors and service providers.
• Knowledge of procurement and sourcing processes.
• Experience supporting GMP-regulated manufacturing environments.
• Familiarity with risk management and change management methodologies.

What We Offer

At Novonesis, you’ll have the opportunity to make a meaningful impact by supporting critical site operations and infrastructure. You’ll work alongside dedicated professionals across operations, engineering, maintenance, sourcing, and administrative functions while developing your expertise in facilities services and project coordination.

We offer:

• Opportunities to lead meaningful facility improvement and capital projects.
• Exposure to a wide range of operational and technical stakeholders.
• A collaborative environment focused on safety, quality, and continuous improvement.
• Professional development and growth opportunities within a global organization.
• The chance to help create efficient, sustainable workplaces that support our purpose and people.

Ways of Working / Working Conditions

This role is site-based and requires regular presence within manufacturing, maintenance, and industrial environments across the supported locations.

Working conditions include:

• Frequent movement throughout facilities, production areas, and project sites.
• Participation in field inspections and project monitoring activities.
• Ability to climb stairs, ladders, and access equipment or confined work areas as needed.
• Ability to operate around industrial equipment and machinery.
• Ability to lift up to 50 pounds when required.
• Exposure to manufacturing environments that may include noise, temperature variations, and active maintenance or construction activities.
• Flexibility to support facility issues, maintenance activities, and project milestones when business needs require.

Compensation & Benefits

• Base Salary: $75,000-$85,000 based on experience
• 401(k) with up to a 9% company contribution
• Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time
• Health, Dental, Vision & Life insurance
• Healthcare savings account option
• Employee assistance program
• Parental leave
• Tuition reimbursement
• All benefits begin on your first day

Relevant Information

Application Deadline: 9/30/26

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.

We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.

Explore Other Openings

If this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career