FACILITIES SERVICE / OFFICE CO

Boone County Missouri; Columbia Township (MO); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Paid vacation

14 paid holidays

County retirement

Health insurance

Dental premiums included

Job summary

Boone County Government, Missouri seeks a Facilities Service / Office Coordinator in Columbia to oversee the work order system and provide support to divisional supervisors. Responsibilities include answering phones, taking minutes, maintaining files, distributing on-call schedules, and scheduling meetings.

You will prepare payment requisitions, POs, budget revisions, and journal entries, assist payroll, manage CJIS forms, and support reporting activities.

Qualifications

• High school diploma or GED and five years of administrative support/office management experience, preferably in a customer service area.
• Familiarity with computer software programs.

Responsibilities

• Oversee the facilities work order system and support divisional supervisors.
• Answer phones, take minutes, maintain files, and manage on-call schedules.
• Prepare payment requisitions, purchase orders, budget revisions, and journal entries.
• Assist payroll processing and CJIS background check documentation.
• Prepare department reports and quarterly newsletters; support parking and invoice duties.

Skills

Administrative support

Office management

Customer service

Computer skills

Education

High school diploma or GED

Job description

JOB OPPORTUNITY #: 29-002
FACILITIES SERVICE / OFFICE COORDINATOR
FM & CUSTODIAL SERVICES

POSTED: 08/26/26

Responsibilities:

• The Service Coordinator l is an integral team member responsible for overseeing the work order system for the facilities department. The person in this role will work closely with the administrative staff and provide general support to all divisional supervisors. Answer phones, take minutes, maintain files, and type correspondence. Create and distribute on-call schedules. Schedule meetings, order supplies, and assist management with inventory control and tracking. Serve as backup for parking and invoice processing duties.
• Prepare payment requisitions, purchase order requests, budget revisions, and journal entries and forward them to the Auditor's Office. Make budget recommendations to the Director and Deputy Director. Process and pay invoices. Review and submit purchasing card payments.
• Run various reports from software to assess time and money spent on a given asset and to analyze work distribution. Prepare monthly AED reports for Risk Management. Utilize work ordersoftware to receive, assign, and distribute work orders. Utilize software to maintain inventory of equipment and supplies. Create annual employee work orders and time-tracking reports. Work with the Senior Administrative Assistant to prepare department reports and quarterly newsletters. Manage department annual survey and end-of-year accomplishment document.
• Assist departmental supervisors with payroll processing. Maintains payroll records. Enter Personnel Action Forms. Assist management in providing employees with CJIS background check forms and ensuring completed documentation is submitted.
• Serves as support to the Project Manager.
• Performs other duties as assigned.

Working hours:

8:00 a.m. - 5:00 p.m., Monday - Friday

Location:

Columbia, Missouri

Qualifications:

High school diploma or GED and five years of administrative support/office management experience, preferably in a customer service area; familiarity with computer software programs. Experience working in a facilities maintenance work environment is preferred.

Salary Range:

$24.20 - $24.94 per hour

Applications will be accepted until the posting is removed.

• Benefit-eligible employees receive paid vacation, 14 paid holidays, enrollment in the County Employees Retirement Fund, and two matching deferred compensation plans.
• Other benefits include 100% County paid or low-cost employee health insurance premium options, 100% County paid employee dental premiums, subsidized dependent premiums, and County paid long-term disability and life insurance.