Facilities & Safety Administrator II

Adecco Permanent Recruitment; Warrendale (Allegheny County); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Benefits starting Day 1

401(k) with 6% match + 4% company

8 floating holidays

Job summary

Adecco Permanent Recruitment seeks a detail-oriented Facilities & Safety Administrator II to support operations across multiple office locations. You will manage safety initiatives, procurement tasks, and facilities systems, ensuring compliance and efficient service delivery.

The role requires an associate’s degree or equivalent experience, experience with CMMS and access control, strong organizational skills, and the ability to manage multiple vendors and priorities in a fast-paced environment.

Qualifications

• Associate’s degree or equivalent experience in facilities or related field.
• Experience in facilities, operations, procurement or related field.
• Experience with CMMS, access control, visitor management, CCTV or similar systems.
• Workplace safety/safety committee experience.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and vendors.

Responsibilities

• Process purchase orders and facilities invoices.
• Support workplace safety initiatives and Safety Committee activities.
• Manage employee access, badges and security audits.
• Support CMMS, access control, visitor management and other facilities systems.
• Provide backup support for mechanical maintenance as needed.

Skills

Organizational skills

Communication skills

Vendor management

Facilities operations

Procurement experience

CMMS / access control

Safety committee coordination

Education

Associate’s degree or equivalent experience

Tools

CMMS

Access control systems

CCTV systems

Job description

Salary: $60,000 - $65,000/year, depending on experience

Benefits starting Day 1!

• 401(k) with 6% match + additional 4% company contribution based on performance
• 8 floating holidays

About the Role

We’re seeking an organized and detail-oriented Facilities & Safety Administrator II to support facilities operations across multiple office locations.

Key Responsibilities:

• Process purchase orders and facilities invoices
• Support workplace safety initiatives & Safety Committee activities
• Manage employee access, badges & security audits
• Support CMMS, access control, visitor management & other facilities systems
• Provide backup support for mechanical maintenance as needed

Qualifications:

• Associate’s degree or equivalent experience
• Experience in facilities, operations, procurement or related field
• Experience with CMMS, access control, visitor management, CCTV or similar systems
• Workplace safety/Safety Committee experience
• Strong organizational and communication skills
• Ability to manage multiple priorities and vendors

Preferred: Multi-site corporate experience, OSHA/NFPA knowledge, vendor/contract management, office moves, ERP/procurement systems, or OSHA 10/30, FMP or IFMA SFP certification.