Facilities & Racing Admin Coordinator

The Mint Gaming Hall; Franklin (KY); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Competitive Medical, Dental, andVision

Fully paid Company Life Insurance

401K with Company Match

FSA/HSA

We have BIG FUN!

Job summary

The Mint Gaming Hall in Kentucky is seeking an Administrative Assistant to provide administrative and operational support to Facilities and Live Racing, ensuring safe, efficient building operations and smooth vendor coordination.

You will manage work orders, track invoices and purchase orders, schedule maintenance, assist with safety and compliance records, and support the Facilities Manager and VP Racing team during race meet events across the state.

Qualifications

• High school diploma or GED required.
• Associate degree or coursework in business administration, office administration, facility management, or a related field preferred.
• 1–3 years of administrative support experience; facilities, maintenance, or hospitality teams preferred.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication and a professional, customer-focused approach.
• Excellent organization, attention to detail, and time management.
• Able to handle confidential information and maintain discretion.
• Willingness to travel to sister facilities in the state as needed.
• Must pass pre-screening and background checks; ability to work varied shifts and obtain Kentucky gaming license.

Responsibilities

• Receive, document, prioritize, assign, and track facility work orders, service requests, repairs, and maintenance follow-ups.
• Serve as a primary contact for facilities-related questions from employees, vendors, contractors, and visitors.
• Schedule meetings, inspections, preventive maintenance, contractor visits, and departmental activities as needed.
• Prepare, organize, and maintain departmental records, reports, service logs, invoices, purchase orders, contracts, warranties, and compliance documentation.
• Coordinate purchasing activities, including supply requests, quotes, requisitions, purchase orders, invoice reconciliation, and expense tracking.
• Coordinate vendor and contractor communication, including site access, insurance documentation, service schedules, and completion follow-up.
• Maintain inventories of office, maintenance, janitorial, safety, and facility-related supplies; initiate reorders when needed.
• Support building access processes, key control records, badge requests, and related documentation.
• Assist with safety, security, and compliance activities by maintaining records, distributing notices, and supporting audits or inspections.
• Prepare correspondence, internal notices, spreadsheets, presentations, and routine reports for the Facilities Manager and department leadership
• Assist the company's Vice President of Racing to organize each Kentucky race meet by ordering services with vendors that are used during these events.
• This role will also assist the VP in completing accurate monthly expense report.
• Provides BIG Service to internal guests and ensures their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset.

Skills

Microsoft Office

Communication skills

Time management

Customer service

Education

High school diploma or GED

Associate degree in business/office admin or related field

Tools

Microsoft Office Suite

Job description

The Mint Gaming Hall in Kentucky is seeking an Administrative Assistant to provide administrative and operational support to Facilities and Live Racing, ensuring safe, efficient building operations and smooth vendor coordination.

You will manage work orders, track invoices and purchase orders, schedule maintenance, assist with safety and compliance records, and support the Facilities Manager and VP Racing team during race meet events across the state.