Facilities Property Coordinator

Children's Healthcare of Atlanta; Atlanta (GA); On-site; USD 48,000 - 65,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks a Facilities Operations Coordinator to support day-to-day operations and capital/OPEX projects at the North Druid Hills campus. You will collaborate with Facilities Engineering, Healthcare Technology Management, Parking, Security, Safety, EVS, and Food Service to ensure safe, efficient environments and exceptional staff and patient experiences.

This role requires at least one year in a commercial real estate property management setting, a bachelor’s degree

Qualifications

• At least one year in Commercial Real Estate Property Management or related experience.
• Bachelor’s degree in business management/administration or related field required.
• Experience with Workday and MS Office preferred.

Responsibilities

• Supports the Facilities Property Manager with day-to-day operations and special projects.
• Assists with vendor management, contracts, and invoices.
• Contributes to 5-year maintenance and facility improvement plans.
• Manages general office duties: visitors, emails, and phone communications.
• Coordinates events in building interiors/exteriors with Facilities departments.
• Acts as liaison across Children’s departments on facilities-related questions.
• Receives, creates, and tracks online work orders.
• Maintains records to ensure regulatory compliance and life-safety standards.

Skills

Initiative

Customer service

Communication

Teamwork

Time management

Financial acumen

Education

Bachelor's degree in business/operations

Tools

Workday

Microsoft Office

Job description

Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

5:00 PM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Assists in ensuring the day-to-day operations and various projects for the Children’s Healthcare of Atlanta Facilities Engineering Departments supporting the North Druid Hills campus are implemented and carried out in support of Children’s Healthcare of Atlanta’s mission, vision, and values. Proactively supports the combined efforts of Facilities Engineering, Healthcare Technology Management, Parking, Security, Safety, Food Service and Environmental Services (EVS) to ensure proper operations for the buildings/campus, as well as the delivery of exceptional customer service for staff, patients, and families as it pertains to all environment of care aspects of a patient’s visit/stay. Meets all regulatory requirements and maintains accurate records.

Experience

• At least one year of Commercial Real Estate Property Management role or related experience

Preferred Qualifications

• Experience with online work order systems and Workday
• Proficient with Microsoft Office
• Experience with tracking day-to-day tasks in a fast past environment

Education

• Bachelor’s degree in business management/administration or other operations/business related field

Certification Summary

• No professional certifications required

Knowledge, Skills And Abilities

• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
• Provides excellent service routinely in interactions with all customers, i.e., coworkers, patients, visitors, physicians, volunteers, etc.
• Communication Proficiency (oral and written)
• Teamwork Orientation
• Time Management Skills
• Financial Acumen

Job Responsibilities

• Supports the Facilities Property Manager with day-to-day operations and various special projects.
• Assists with Vender Contract Management (i.e. Managing Contingent Workers for vendor access/badges, track/manage service contracts, one-time contracts for miscellaneous repair work, as needed proposals, RFPs, etc.).
• Assists in development of capital and OPEX budgets. This includes contributions towards a five-year plan of maintenance, facility improvements, and cost reduction initiatives.
• Manages general office duties including visitors, email and telephone communication.
• Assists with coordinating events being held in building interior/exterior common areas and the North Druid Hills Campus with all Facilities departments.
• Acts as a liaison across all Children’s departments regarding Facilities related questions/concerns and ensure communication is consistency with policies and life safety requirements.
• Receives, creates, and tracks online work orders.
• Assists in confirming invoices have been received/paid for contracted services, one-time projects, etc.
• Conducts property inspections and conducts routine inspections with contracted vendors (i.e. janitorial, landscaping, etc.).
• Assists with obtaining and filing Certificate of Insurance for all vendors.
• Assists the Children’s Safety department with fire drills, safety captains, etc.
• Assists with maintaining emergency contact lists for clinics/departments.
• Orders janitorial supplies for contracted janitorial services.
• Assists with creating meeting agendas and coordinating staff meetings.
• Manages special projects as assigned by Facilities Property Manager, Engineering Manager, or other Facilities Leadership.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1920 Briarcliff Rd NE

Job Family

Engineering/Facility Mgmt