Facilities Projects Coordinator

Sunstate Equipment Co.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Sunstate Equipment Co. in Phoenix, AZ is seeking a Projects & Facilities Specialist to support construction, renovation, and facility improvements from planning through completion.

You will coordinate permits, inspections, and vendor activities while serving as a point of contact for maintenance requests. Responsibilities include coordinating schedules, budgets, and documentation, visiting project sites, and ensuring safety standards.

Qualifications

• High school diploma required; associate's or bachelor's degree in construction management, facilities management, business, or related field preferred.
• Experience supporting construction projects, facility operations, maintenance coordination, or related work.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer service skills.
• Experience working with vendors, contractors, and internal business partners.
• Proficiency with Microsoft Office applications and project tracking tools.

Responsibilities

• Support multiple construction, renovation, and facility improvement projects from planning through completion. Help manage permits, inspections, and required approvals.
• Keep project files, contracts, and documentation organized and up to date.
• Visit project sites to monitor progress and identify potential issues.
• Work with project managers, contractors, vendors, and internal stakeholders.
• Track project schedules, milestones, deadlines, and action items.
• Assist with budgets, purchase orders, invoices, and cost tracking.
• Schedule project meetings and distribute notes and follow-up items.
• Coordinate material deliveries, vendor activities, and contractor schedules.
• Receive, track, and coordinate facility maintenance and repair requests.
• Create and dispatch maintenance work orders and service calls as needed.
• Follow up with vendors, contractors, and internal teams to ensure timely resolution of facility issues.
• Maintain records of maintenance activities, repairs, preventative maintenance, and facility improvements.
• Assist with vendor management, service contracts, and facility-related projects.
• Help ensure projects and facilities comply with safety requirements and company standards.
• Prepare project updates, status reports, and other communications for leadership.
• Assist with project closeout activities, including punch lists and final documentation.
• Identify and communicate project risks, delays, and proposed solutions.
• Supports other Real Estate Department duties as required.

Skills

Organization & time management

Communication & customer service

Vendor coordination

Attention to detail

Education

Associate's or Bachelor's degree in Construction Management, Facilities Management, Business, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management systems

Job description

Sunstate Equipment Co. in Phoenix, AZ is seeking a Projects & Facilities Specialist to support construction, renovation, and facility improvements from planning through completion.

You will coordinate permits, inspections, and vendor activities while serving as a point of contact for maintenance requests. Responsibilities include coordinating schedules, budgets, and documentation, visiting project sites, and ensuring safety standards.