Facilities Project Manager

Hyatt Vacation Club at The Welk; Escondido (CA); On-site; USD 91,000 - 96,000; Full time

Job summary

Hyatt Vacation Ownership is seeking a Project Manager in Escondido, CA to provide leadership on reserve budget projects, set expectations, and ensure timely delivery within budget.

The role supervises a diverse team and reports to the Director of Engineering. A 2-year degree and strong project management skills are required; driving is mandatory.

Qualifications

• Leadership and relationship skills are required.
• College degree and/or relevant experience typically required.

Responsibilities

• Coordinating all aspects of the job from award through completion including scope, bid reviews, awarding contracts and vendor management.
• Participate in coordination meetings with owners, financial representatives, architects, engineers, city officials and contractors.
• Understand the project scope, specifications, qualifications, quality standards, details, and schedule.
• Identify long lead and buyout items.
• Assist with review and development of project schedule (submittal, coordination, production & installation).
• Manage submittal process (shop drawings, product data, samples and mock-ups).
• Assign appropriate parties to project specifics and oversee resource allocation.

Skills

Leadership

Relationship skills

Education

2-year degree in Building/Engineering/Mechanics or related major

Job description

Pay Range: $91,000 - $96,000 + Bonus Eligible

Driving is required for this position; screening will be required.

This is an exempt position and will be paid on a salaried basis in accordance with state and federal law.

Generic Position Summary

As a member of the professional staff, contributes specialized knowledge and skill in a discipline (e.g. Accounting, Finance, Human Resources, Information Resources, Operations Planning & Support, Sales & Marketing) area to support team and/or department business objectives. Generally works under limited supervision, but within established guidelines, producing and analyzing more complex business information to assist in the decision making process.

Specific Job Summary

The general function of a Project Manager is to provide leadership through setting expectations, ensuring communication, providing guidance to all participating individuals involved with the reserve budget. The manager ensures that the services provided are in the best interest of the company. This manager supervises a diverse group of professionals performing complex work, managing workflow, and monitoring performance. The Project Manager is accountable for staff performance, owner and/ or client satisfaction, and maximizing staff utilization and reports to the Director of Engineering. The Project Manager is directly involved with individuals to ensure all projects are delivered on schedule as well as within budget having authority to complete the project within the defined scope and client agreement.

Generic Expected Contributions

• Performs more complex quantitative and qualitative analysis for business processes and/or projects. Often manages small projects, business processes or parts of larger ones.

• Responds to, solves and makes decisions on more complex/non-routine business requests with limited to moderate risk.

• Responsible for own work and contributing to team, department and/or business results. May direct work of non-management staff.

• Assists more senior associates in achieving business results by:

• Identifying opportunities to enhance the effectiveness of business processes.

• Providing training and technical guidance to less senior staff, where appropriate, and serving as point-of contact for problem resolution.

• Participating in setting department operating plans.

• Recognizing and celebrating team successes.

• Achieving results against budget within scope of responsibility.

• Demonstrates an awareness of personal strengths and areas for improvement

• Performs other duties as appropriate.

Specific Expected Contributions

1. Coordinating all aspects of the job from being award through completion which would include, scope, bid reviews, awarding of contracts as well as vendor management.
2. Participate in coordination & review meetings with Owner(s), financial representatives, Architects, Engineers, City officials & Contractors.
3. Understand the project scope, specifications, qualifications, quality standards, details, and schedule.
4. Identify research, qualify & purchase of long lead and buyout items.
5. Assist with review & development of project schedule. (submittal, coordination, production & installation)
6. Manage submittal process. (shop drawings, product data, samples and mock‑ups)
7. Assign appropriate parties to project specifics and overseeing project development to ensure that they are executing their role and responsibilities in accordance with dictated policies and procedures.
8. Will oversee and ensure financial performance for the group.
9. Assign work and manage staff utilization through the allocation of resources to projects.
10. Resolve imbalances in project workload with other parties involved to maximize utilization of resources
11. Will work closely with the discipline of vendors & contractors to ensure that the owner(s) best interest and dictated procedures are followed by all project participants.
12. Assists as required with proposal preparation, including development of scope, fees, schedule and staff assignment.
13. Establish strong customer relations and leverage opportunities to build customer loyalty through regular client communication.
14. Will interview and hire new contractors.
15. Conducts performance management and staff development
16. Works with owner/ client to develop operational procedures and protocols, continuously adhering to, maintaining and further developing such systems.
17. Keeps other informed on contracted availability and capabilities.
18. Reports on staff utilization and overhead performance.
19. Review client ability and leverage existing client base.
20. Assist and direct the activities of assigned construction related projects, departmental moves, and capital equipment reallocations/additions.
21. Provide cost estimates and project coordination of assigned facilities and maintenance improvements at all facilities.
22. Work with outside contractors and suppliers, purchasing materials and services required for completion of assigned responsibilities.
23. Assist in the preparation of capital budgets for all owners and/ or clients.
24. Assist in the development of departmental policies and maintain departmental information and resource files.
25. Develop maintenance programs for buildings and grounds such as evaluating maintenance alternatives, general building preventative maintenance, and recommends corrective action.
26. Oversee projects in such a way to minimize any disruption with our customer experience
27. Oversee and enforce standards for vendors working on site, uniforms, behavior and OSHA compliance

Generic Candidate Profile

Successful candidates should possess knowledge and experience and demonstrate strong leadership and relationship skills as follows:Generally a professional position with specific knowledge in a discipline (e.g., Accounting, Human Resources, Information Resources). College degree and/or relevant experience typically required.

Specific Candidate Profile

Education and Experience

• 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.

Hyatt Vacation Ownership is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Source: Hospitality Online