Facilities & Project Coordinator - Part Time

Avarint-; Town of Ashford (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

Avarint- in Springville, NY is seeking a part-time Facilities & Project Coordinator to support day-to-day facility operations, ensure safety compliance, and coordinate maintenance and vendor services. The role includes organizing workspace, managing inventory, and serving as the go-to contact for facilities-related needs.

The position requires a Bachelor's degree in a related field and 2–3 years of experience in operations or facilities management, with proficiency in Microsoft Office and

Qualifications

• Bachelor's degree in facilities management, business administration, operations, or a related field preferred.
• 2-3 years of experience in operations coordination, facilities management, office management, or a related role.
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams.
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint.
• Ability to manage confidential and regulated information with discretion.
• Must be able to obtain and remain eligible for a US Department of Defense security clearance.

Responsibilities

• Support day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality.
• Conduct routine facility inspections to ensure compliance with health, safety, and operational standards.
• Coordinate workspace organization, seating arrangements, and allocation of shared resources.
• Serve as the primary point of contact for employees regarding office operations and facilities-related needs.
• Schedule and oversee routine maintenance, repairs, and vendor services, including HVAC, cleaning, security, and IT support providers.
• Act as liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution.
• Maintain documentation related to vendor services, contracts, renewals, facility procedures, and operational records.
• Support leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements.
• Manage facility SOPs and support adherence to Quality Management System procedures.
• Monitor and maintain inventory of office, laboratory, and facility supplies and coordinate purchasing activities as needed.
• Support cross-functional operational and administrative projects in a fast-paced environment.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Independent and collaborative

Education

Bachelors degree in facilities management or related field

Tools

Excel

Word

Outlook

Teams

Microsoft Planner

SharePoint

Job description

Description

Our Chemical Sciences Group is seeking a part-time Facilities & Project Coordinator based in Springville, NY. Primary duties include:

• Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
• Conducting routine facility inspections to ensure compliance with health, safety, and operational standards
• Coordinating workspace organization, seating arrangements, and allocation of shared resources
• Serving as the primary point of contact for employees regarding office operations and facilities-related needs
• Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers
• Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution
• Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
• Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements
• Managing facility SOPs and supporting adherence to established Quality Management System procedures
• Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed
• Supporting cross-functional operational and administrative projects in a fast-paced environment

Salary Description:

$25-$30/hour

Requirements

The position also requires that the selected candidate possesses:

• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills and the ability to work effectively with colleagues, management, vendors, and clients
• Knowledge of facilities management and workplace operations best practices
• Attention to detail and the ability to work independently as well as collaboratively within a team environment
• A professional, dependable, and service-oriented approach to daily responsibilities

THE FOLLOWING REQUIREMENTS MUST BE MET TO BE CONSIDERED FOR THIS POSITION:

Minimum Qualifications

• Bachelors degree in facilities management, business administration, operations, or a related field preferred
• 2-3 years of experience in operations coordination, facilities management, office management, or a related role
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint
• Ability to manage confidential and regulated information with discretion
• Must be able to obtain and remain eligible for a US Department of Defense security clearance.

THE FOLLOWING REQUIREMENTS ARE DESIRED BUT NOT REQUIRED FOR THIS POSITION:

• Familiarity with workplace safety regulations and compliance requirements
• Experience supporting operations within a laboratory, technical, or regulated environment
• Experience coordinating vendors, contractors, and facility service providers
• Experience supporting quality management systems or SOP documentation
• Prior experience supporting senior leadership and cross-functional teams

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.