Facilities & Project Coordinator - Part Time

Avarint, LLC; New York (NY); On-site; USD 24,000 - 36,000; Part time

Job summary

Avarint, LLC is seeking a part-time Facilities & Project Coordinator based in Springville, NY. You will support day-to-day facility operations, inspections, vendor coordination, and workspace organization while maintaining documentation for SOPs and QMS procedures.

Requirements include a Bachelor’s degree in related fields, 2–3 years of relevant experience, MS Office and Planner/SharePoint proficiency, and the ability to obtain DoD security clearance.

Qualifications

• Bachelor's degree in facilities management or related field required or preferred.
• 2–3 years in operations coordination or facilities/office management role.
• Proficiency with MS Office (Excel, Word, Outlook, Teams).
• Experience with project management tools such as Planner and SharePoint.
• Ability to handle confidential information with discretion.
• Eligible for US DoD security clearance.

Responsibilities

• Support day-to-day facility and office operations, including readiness, organization, cleanliness, security, and equipment functionality.
• Conduct routine facility inspections to ensure health, safety, and operational standards.
• Coordinate workspace organization and shared resource allocation.
• Serve as the primary point of contact for facilities-related needs.
• Schedule and oversee maintenance and vendor services, coordinating with HVAC, cleaning, security, and IT support.

Skills

Organizational skills

Communication skills

Facilities management knowledge

Attention to detail

Team collaboration

Education

Bachelor's degree in facilities management

Bachelor's degree in business administration

Tools

Microsoft Office

Microsoft Planner

SharePoint

Job description

Description

Our Chemical Sciences Group is seeking a part-time Facilities & Project Coordinator based in Springville, NY. Primary duties include:

• Supporting day-to-day facility and office operations, including workplace readiness, organization, cleanliness, security, and equipment functionality
• Conducting routine facility inspections to ensure compliance with health, safety, and operational standards
• Coordinating workspace organization, seating arrangements, and allocation of shared resources
• Serving as the primary point of contact for employees regarding office operations and facilities-related needs
• Scheduling and overseeing routine maintenance, repairs, and vendor services, including coordination with HVAC, cleaning, security, and IT support providers
• Acting as the liaison for third-party vendors and contractors, coordinating schedules, facility access, and issue resolution
• Maintaining documentation related to vendor services, contracts, renewals, facility procedures, and operational records
• Supporting leadership in maintaining compliance with workplace safety standards, building codes, and regulatory requirements
• Managing facility SOPs and supporting adherence to established Quality Management System procedures
• Monitoring and maintaining inventory of office, laboratory, and facility supplies and coordinating purchasing activities as needed
• Supporting cross-functional operational and administrative projects in a fast-paced environment

Requirements

The position also requires that the selected candidate possesses:

• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills and the ability to work effectively with colleagues, management, vendors, and clients
• Knowledge of facilities management and workplace operations best practices
• Attention to detail and the ability to work independently as well as collaboratively within a team environment
• A professional, dependable, and service-oriented approach to daily responsibilities

THE FOLLOWING REQUIREMENTS MUST BE MET TO BE CONSIDERED FOR THIS POSITION:

Minimum Qualifications

• Bachelor’s degree in facilities management, business administration, operations, or a related field preferred
• 2–3 years of experience in operations coordination, facilities management, office management, or a related role
• Proficiency with Microsoft Office software including Excel, Word, Outlook, and Teams
• Experience using project management and collaboration tools such as Microsoft Planner and SharePoint
• Ability to manage confidential and regulated information with discretion
• Must be able to obtain and remain eligible for a US Department of Defense security clearance.

THE FOLLOWING REQUIREMENTS ARE DESIRED BUT NOT REQUIRED FOR THIS POSITION:

• Familiarity with workplace safety regulations and compliance requirements
• Experience supporting operations within a laboratory, technical, or regulated environment
• Experience coordinating vendors, contractors, and facility service providers
• Experience supporting quality management systems or SOP documentation
• Prior experience supporting senior leadership and cross-functional teams

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.