Facilities Project Coordinator

UST; Santa Clara (CA); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Insurance (medical, dental, vision)

401(k) with employer matching

Paid vacation

Paid sick leave

Paid holidays

Bereavement leave

Jury duty leave

Disability insurance

Job summary

UST in Santa Clara, CA seeks a Facilities Project Coordinator to streamline project execution, coordinate cross-functional teams, and manage procurement and financial processes. The role emphasizes strong documentation and audit readiness, with focus on SRM workflow enhancements and executive-level reporting.

The ideal candidate will have 5+ years of relevant experience or 8+ years equivalent, plus proficiency in MS Office and SAP/SRM.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Facilities Management, Engineering, or related field with 5+ years of relevant experience, or 8+ years of equivalent professional experience.
• Experience supporting facilities, construction, real estate, workplace services, or capital projects.
• Strong project coordination and stakeholder management skills.
• Experience managing purchase orders, purchase requisitions, procurement, and vendor-related processes.
• Experience with project financial tracking, reporting, and project closeout activities.
• Strong knowledge of document control and records management practices.
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Microsoft Project.
• Experience working with SAP, SRM, or similar ERP/procurement systems.
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to work effectively with multiple teams and stakeholders in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support to the Facilities Project Management team.
• Manage assigned Facilities Service Requests (FSRs) from initiation through completion.
• Coordinate activities between business stakeholders, facilities teams, vendors, and other internal departments.
• Support Facilities project planning, execution, tracking, and reporting activities.
• Create, maintain, and track purchase requisitions, shopping carts, purchase orders, and related procurement documentation.
• Assist with project budgeting, financial tracking, reporting, and project financial closeout activities.
• Maintain project records, documentation, and document control processes to ensure compliance and audit readiness.
• Support SRM workflow management, system enhancements, and process improvement initiatives.
• Develop presentations, project updates, reports, and executive-level communication materials.
• Prepare project status reports and communicate progress to stakeholders and leadership.
• Support operational and project-related activities as required by the Facilities organization.
• Perform additional duties and special projects as assigned.

Skills

Project coordination

Stakeholder management

Procurement processes

Financial tracking

Document control

MS Office Suite

SAP/SRM

Communication

Cross-functional collaboration

Education

Bachelor's degree in Business Admin/PM/Facilities/Engineering or 8+ years experience

Tools

SAP

SRM

Microsoft Project

Excel

PowerPoint

Word

Job description

Facilities Project Coordinator

We are seeking a highly organized and detail-oriented Facilities Project Coordinator to support the Facilities Project Management organization. The ideal candidate will be responsible for coordinating facilities projects, managing procurement and financial processes, maintaining project documentation, and collaborating with cross-functional teams to ensure successful project execution and closure.

What You'll Do

• Provide project coordination and administrative support to the Facilities Project Management team.
• Manage assigned Facilities Service Requests (FSRs) from initiation through completion.
• Coordinate activities between business stakeholders, facilities teams, vendors, and other internal departments.
• Support Facilities project planning, execution, tracking, and reporting activities.
• Create, maintain, and track purchase requisitions, shopping carts, purchase orders, and related procurement documentation.
• Assist with project budgeting, financial tracking, reporting, and project financial closeout activities.
• Maintain project records, documentation, and document control processes to ensure compliance and audit readiness.
• Support SRM workflow management, system enhancements, and process improvement initiatives.
• Develop presentations, project updates, reports, and executive-level communication materials.
• Prepare project status reports and communicate progress to stakeholders and leadership.
• Support operational and project-related activities as required by the Facilities organization.
• Perform additional duties and special projects as assigned.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

Required

• Bachelor's degree in Business Administration, Project Management, Facilities Management, Engineering, or a related field with 5+ years of relevant experience, or 8+ years of equivalent professional experience.
• Experience supporting facilities, construction, real estate, workplace services, or capital projects.
• Strong project coordination and stakeholder management skills.
• Experience managing purchase orders, purchase requisitions, procurement, and vendor-related processes.
• Experience with project financial tracking, reporting, and project closeout activities.
• Strong knowledge of document control and records management practices.
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Microsoft Project.
• Experience working with SAP, SRM, or similar ERP/procurement systems.
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to work effectively with multiple teams and stakeholders in a fast-paced environment.

Preferred

• Experience supporting facilities projects in semiconductor, manufacturing, technology, or corporate campus environments.
• PMP, CAPM, Facilities Management, or Project Management certification is a plus.
• Experience with capital project administration, project controls, or PMO functions.
• Knowledge of facilities operations, maintenance, workplace services, or corporate real estate processes.

Location & Compensation

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: Santa Clara, California

Compensation Range: $56000 - $84000

Who We Are

Since 1999, UST has worked side by side with the world's best companies to make a powerful impact through transformation. Headquartered in the United States, UST is powered by technology, driven by AI, inspired by people, and led by our purpose, we partner with our clients from design to operation. Our AI-driven digital solutions, proprietary platforms, engineering, R&D, products, and innovation ecosystem turn core challenges into impactful, disruptive business outcomes. With deep industry knowledge and a future-ready mindset, we infuse expertise, innovation, and agility into our clients' organizations-delivering measurable value and positive lasting change for them, their customers, and communities around the world. Together, with 30,000+ employees in 30+ countries, we build for boundless impact-touching billions of lives in the process. Visit us at .

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

As part of our recruitment process, UST may use AI or automated tools to support activities such as application screening, scheduling, or interview assistance. All hiring decisions are made by our recruitment team. Where applicable law requires it, further notice will be provided separately.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and "fair chance" ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

#UST

Skills

Process Documentation, Stakeholder Management, Production Support, Project Management

Benefits

Compensation range: $ 56,000.00 to 84,000.00 per year